Cargo Operations Planning & Execution

Hapag-Lloyd; Selangor; On-site; MYR 250,000 - 300,000; Full time

Job summary

A prominent shipping company in Malaysia is seeking a qualified individual for Cargo Operations Planning & Execution. This contract position (3-6 months) involves overseeing cargo processes, collaborating with stakeholders, and verifying documentation. Ideal candidates should have a degree related to Marine Studies or experience in Liner Shipping, along with excellent communication skills and proficiency in English. Fresh graduates are welcome to apply.

Qualifications

• Fresh graduates are welcome to apply.
• Ability to work systematically under pressure.

Responsibilities

• Oversee planning and execution of cargo operations.
• Verify cargo documentation including customs status.
• Coordinate with stakeholders for timely load and discharge.
• Prepare load lists and provide special cargo manifests.
• Handle dangerous goods containers following protocols.
• Generate reports on cargo operations.

Skills

Fluent in written and spoken English

Excellent communication and negotiation skills

Knowledgeable in MS Office applications

Highly analytical mindset

Education

University Degree, Diploma in Marine Studies, or similar

Job description

(Shipping - Contract) Cargo Operations Planning & Execution

**Please apply only if you agree to work on a contract basis. The contract duration will be between 3 to 6 months, depending on your performance and business needs, with the possibility of extension up to 1 year.

Main Objectives of this position:

• Will oversee the planning and execution of cargo operations activities, ensuring smooth and efficient processes throughout the shipment lifecycle (Load/Discharge & vessel reconciliation).
• The role involves collaborating with various stakeholders to coordinate load, discharge, vessel finalization, and adherence to deadlines and cut-offs as well as maintenance of the same.

Function and duties:

• Review and verify cargo documentation, including container lists, missing documentation, dangerous goods (DG) acceptance, and customs status.
• Coordinate with partners and stakeholders to ensure accurate and timely load and discharge information exchange.
• Prepare and update load lists, including container numbers, stowage positions, and DG information.
• Provide special cargo manifests as required and communicate any changes or additions to the load list.
• Provide cost estimates for special cargo, such as break bulk and out-of-gauge (OOG) shipments, ensuring accurate pricing and cost calculations if required.
• Support the handling of dangerous goods (DG) containers with special requirements, such as Class 1 and 7, ensuring adherence to safety protocols and regulations.
• Prepare and provide physical manifests as needed, ensuring accurate documentation and compliance with regulatory requirements.
• Handle damaged containers during the load and discharge process, coordinating with relevant teams and stakeholders to ensure proper handling and documentation.
• Monitor and approve late gate requests, ensuring compliance with established protocols.
• Maintain accurate records of containers not in the terminal, missing documentation, and containers that did not materialize (shortfall).
• Generate and share reports, including break bulk (BB) information, dangerous cargo manifests, empty container details, and tank container information.
• Collaborate with teams to reconcile planned versus actual load/discharge information and identify discrepancies.
• Generate load and discharge counts, providing accurate data for reporting purposes.
• Prepare terminal departure reports (TDR) as needed, ensuring comprehensive and timely communication.
• Maintain and update deadlines and cut-offs in FIS/Workflow tool, ensuring adherence to schedules.
• Create and approve work orders & transport exceptions for cargo operations activities, ensuring proper documentation and authorization.
• Create and distribute the Reefer, DG and Special cargo manifests for submission to the vessel operator prior to arrival.
• Create work orders for port call activities – husbandry, harbour or light dues, pilotage, towage, etc for HL vessels.
• Check blockage of custom-related issues and request the release of cargo after clearance.
• Coordinate and arrange physical inspections conducted by customs officials, surveyors, or other relevant parties if related to container or cargo activities.

Qualifications and Technical Job Requirements:

• University Degree, Diploma in Marine Studies, experience as a Nautical Officer, or a similar qualification or experience in Liner Shipping or Logistics.
• Fresh Graduate are welcome to apply!
• Fluent in written and spoken English
• Excellent communication and negotiation skills
• Knowledgeable in MS Office applications
• With a highly analytical mindset, and the ability to work systematically under pressure

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .