Shipping Assistant

Mass Precision; Seberang Perai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A logistics and shipping company in Penang is looking for a candidate to manage and coordinate all aspects of shipping and export procedures. Key responsibilities include handling shipment documentation, maintaining inventory accuracy, and ensuring compliance with customs regulations. The ideal applicant should have knowledge of Epicor and LAM Portal systems, along with strong coordination and communication skills. This role is crucial for maintaining efficient supply chain operations.

Qualifications

• Knowledge of shipping and export procedures.
• Familiarity with Epicor and LAM Portal systems.
• Documentation and inventory control accuracy.
• Coordination and communication skills.
• Understanding of customs and LMW regulations.

Responsibilities

• Review backlog and shipment status according to scheduled dates.
• Prepare and issue Packing Slips, Invoices, and GPB based on SO and PO.
• Print and scan shipment-related documents and maintain records.
• Coordinate shipment bookings with customers and transporters.
• Update shipment status to SHIPPED and verify inventory variance.

Skills

Knowledge of shipping and export procedures

Familiarity with Epicor and LAM Portal systems

Documentation and inventory control accuracy

Coordination and communication skills

Understanding of customs and LMW regulations

Job description

Job Responsibilities

• Review backlog and shipment status according to scheduled dates.
• Prepare and issue Packing Slip, Invoice (INV), and GPB based on SO, PO, and line item.
• Print, scan, and maintain all shipment‑related documents (CIPL, GPB).
• Coordinate shipment bookings with customers and transporters, ensuring timely updates and issue resolution.
• Print product and shipping labels.
• Update shipment status to SHIPPED in the system and verify Finished Goods (FG) inventory variance.

2. LAM Portal – Local Shipment

• Update and transact PO line details, part information, and packing list details in the LAM Portal.
• Upload required documents (CIPL, GPB) into the system.
• Print handling labels, packaging labels, BOL, and shipping details.
• Perform receipt entry and inventory movement: “Job Receipt to Inventory & Move Bin from FG to LAM.”

3. Shipment Arrangement – Export

• Manage export shipment documentation and packing details.
• Coordinate booking arrangements with customers and freight forwarders.
• Print and upload export documents including CIPL, GPB, BOL, and labels.
• Ensure system shipment status is updated to SHIPPED.
• Handle export shipment transactions in the LAM Portal.

4. Inventory Adjustment

• Prepare adjustment forms detailing Part Number, Quantity, Reason, and Pricing.
• Execute quantity adjustments in Epicor system.
• Investigate and resolve inventory discrepancies, including outsourced parts.

5. Pack Slip Issuance

• Prepare and print Misc Pack Slip for outgoing items, scheduled waste, and scrap.
• Manually update supplier name and address where system‑generated supplier code is unavailable.
• Subcontractor‑related pack slips and required labels.

6. Purchase Requisition

• Prepare Purchase Requisition (PR).

7. Customs & Regulatory Compliance

• Prepare and submit customs documentation including Lampiran A1, Lampiran A2.
• Submit scrap and Finished Goods submissions.
• Apply permits for movement of goods under LMW License, including dutiable and taxable goods.
• Prepare lists of machines, equipment, and spare parts declared in GPB.
• Apply for re‑import of finished goods for reprocessing or repair (R1).
• Submit all required documents to Customs Seberang Jaya.

8. Monthly Reporting (to be submitted by the 28th of each month)

• M1: Raw Material / Component / Accessory / Packaging Material Monthly Statement.
• M2: Finished Goods Monthly Outgoing (Local & Export).
• Lampiran H: Delivery of raw materials, returned goods, and subcontract items.
• Upload all supporting documents into the GPB Smart System.

9. Yearly Customs Reporting

• Compile and submit Lampiran M4 (Yearly Customs Report) summarizing annual customs movements, declarations, and related documentation as required by customs authorities.

Performance Indicators

• Zero or minimal inventory variance.
• Compliance with customs and regulatory requirements.

Qualifications

• Knowledge of shipping and export procedures.
• Familiarity with Epicor and LAM Portal systems.
• Documentation and inventory control accuracy.
• Coordination and communication skills.
• Understanding of customs and LMW regulations.