Senior Purchasing Admin Executive

Sri Segar Food Corporation; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A food supply company in Malaysia is seeking a Purchasing and Administrative Officer responsible for sourcing materials, negotiating with vendors, and maintaining office supplies. Candidates should have a diploma in Business Administration or a related field, along with proven experience in purchasing roles. Proficiency in Microsoft Office and strong negotiation skills are essential. This role is based in Kampung Baru Subang, ensuring efficient procurement and compliance with company policies.

Qualifications

• Minimum diploma in Business Administration, Purchasing, or related field.
• Proven experience in purchasing and administrative roles.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of procurement software or systems is an added advantage.

Responsibilities

• Source and procure materials, equipment, and supplies as per company requirements.
• Negotiate pricing, terms, and contracts with vendors.
• Maintain accurate records of purchases, pricing, and supplier performance.
• Prepare purchase orders, invoices, and reports for management.

Skills

Negotiation skills

Communication skills

Organizational skills

Problem-solving skills

Multitasking

Education

Diploma in Business Administration, Purchasing, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Purchasing Duties

• Source and procure materials, equipment, and supplies as per company requirements.
• Compare and evaluate offers from suppliers to ensure the best value.
• Negotiate pricing, terms, and contracts with vendors.
• Monitor inventory levels and place orders to replenish stock.
• Ensure timely delivery of goods and follow up on delayed or missing shipments.
• Maintain accurate records of purchases, pricing, and supplier performance.

Administrative Duties

• Manage and maintain office supplies and equipment.
• Organize and maintain accurate documentation and filing systems.
• Prepare purchase orders, invoices, and reports for management.
• Coordinate with different departments to gather purchase and administrative needs.
• Schedule meetings, appointments, and assist in managing the office calendar.
• Handle correspondence, including emails, phone calls, and inquiries.

General Support

• Assist in budgeting and tracking expenses related to purchasing.
• Ensure compliance with company policies and procedures in purchasing and administrative tasks.
• Provide support to other departments as needed.

JOB REQUIREMENTS

• Minimum diploma in Business Administration, Purchasing, or related field.
• Proven experience in purchasing and administrative roles.
• Strong negotiation, communication, and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to multitask and prioritize workload effectively.
• Detail-oriented with strong problem-solving skills.
• Knowledge of procurement software or systems is an added advantage.
• Wiling to work at Kampung Baru Subang, Lorong TUDM