SENIOR HUMAN RESOURCE EXECUTIVE

Energy Workforce; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading energy company in Kuala Lumpur seeks an experienced HR professional to manage HR operations, including payroll administration and expatriate services. The ideal candidate will have a degree in human resources or business administration and at least 3 years of generalist HR experience. Responsibilities include managing employee lifecycle activities, ensuring accurate payroll processing, supporting recruitment, and coordinating training programs. Ideal skills include strong payroll knowledge and proficiency in HR tools.

Qualifications

• 3 years HR generalist experience with strong payroll and expatriate services exposure.
• Experience with payroll systems, preferably HR2eazy.

Responsibilities

• Manage full spectrum of HR functions including onboarding, transfers, promotions, and terminations.
• Prepare, process, and validate monthly payroll.
• Ensure accurate calculation of allowances, overtime, claims, and deductions.
• Handle immigration documentation for expatriates.
• Track attendance, leave balances, and medical claims.
• Support recruitment activities and documentation.
• Coordinate internal and external training programs.

Skills

Strong payroll knowledge for all types of employees

Proficient in HR2eazy, Microsoft Office, and HR systems

High integrity, professionalism, and discretion

Good interpersonal, communication, and negotiation skills

Ability to work independently and manage deadlines

Education

Degree in Human Resource Management, Business Administration, or related field

Tools

HR2eazy

Job description

Key Responsibilities

• HR Operations & Administration:

  Manage full spectrum of HR functions including personnel records, HR databases, HRIS (HR2eazy), and employee files. Handle employee lifecycle activities: onboarding, transfers, promotions, confirmations, resignations, and terminations. Prepare and maintain HR documentation, SOPs, forms, and process updates.

• Payroll Administration (HR2eazy) - Key Focus:

  Prepare, process, and validate monthly payroll for all staff, freelancers, and project-based personnel using HR2eazy. Ensure accurate calculation of allowances, overtime, claims, deductions, leave, and other payroll components. Process statutory payments (EPF, SOCSO, EIS, PCB) and submit documentation to government portals timely. Maintain payroll confidentiality and efficiently resolve payroll-related queries.

• Expatriate Services & Immigration - Key Focus:

  Prepare, submit, and monitor all ESD applications for expatriates, including new employment passes, renewals, company updates, and quota management. Handle immigration documentation and ensure smooth onboarding and renewals for expatriates.

• Employee Benefits & Leave Management:

  Track attendance, leave balances, medical claims, and absenteeism. Administer employee benefits and ensure proper documentation and approvals.

• Recruitment & Staffing Support:

  Support recruitment activities preparing employment documentation (offer letters, contracts, confirmations, increments, and bonus letters).

• HRDF Administration:

  Ensure proper registration, submissions, training claim processing, and record keeping in line with HRD Corp requirements.

• Training & Development:

  Coordinate internal and external training programs and maintain training records, annual plans, and matrices. Support identification of training needs, competency gaps, and upskilling programs.

• Confidentiality & Professional Conduct:

  Handle all HR matters with high discretion and maintain confidentiality of payroll, employee, and expatriate information.

Required Education & Experience

Degree in Human Resource Management, Business Administration, or related field. 3 years HR generalist experience with strong payroll and expatriate services exposure. Experience with payroll systems, preferably HR2eazy.

Required Skills

• Strong payroll knowledge for all types of employees.
• Proficient in HR2eazy, Microsoft Office, and HR systems.
• High integrity, professionalism, and discretion.
• Good interpersonal, communication, and negotiation skills.
• Ability to work independently, manage deadlines, and solve problems proactively.