Senior HR Executive (Payroll & Ops Specialist)

Hebe Beauty; Selangor; On-site; MYR 55,000 - 75,000; Full time

Job summary

A beauty and cosmetics company in Malaysia is seeking a Senior HR Executive to oversee payroll administration and operations. This role involves managing full-cycle payroll, coordinating expatriate administration, and preparing reports for finance and audits. The ideal candidate will have at least 3 years of experience in HR operations, a Bachelor’s Degree, and strong proficiency in Excel. Multilingual skills are preferred as communication in English, Bahasa Malaysia, and Mandarin is required. Competitive benefits will be provided.

Qualifications

• Minimum 3 years of experience in payroll and HR operations.
• Strong proficiency in Excel with high attention to detail and accuracy.
• Excellent organizational skills with the ability to multitask and meet tight deadlines.

Responsibilities

• Manage full-cycle payroll processing, including salaries, benefits, and incentives.
• Prepare payroll summaries and variance reports for Finance and Global HR.
• Coordinate employee leave records and attendance for payroll approval.
• Process monthly and annual statutory submissions and liaise with government bodies.
• Update and maintain employee records in HRIS for new hires and offboarding activities.

Skills

Proficiency in Excel

Attention to detail

Organizational skills

Multitasking

Good command of English

Good command of Bahasa Malaysia

Good command of Mandarin

Education

Bachelor’s Degree in any discipline

Job description

Senior HR Executive (Payroll & Ops Specialist)

End-to-End Payroll Administration (Payroll / Claims / Incentives / Commission)

• Manage full-cycle payroll processing, including salaries, benefits, deductions, claims, incentives, and commissions, in accordance with company policies, employment contracts, and statutory requirements to ensure accurate and timely payments.
• Prepare payroll summaries, variance reports, and supporting documents for Finance and Global HR for payroll review and approval. Verify, process, and reconcile monthly employee reimbursements, commissions, and incentive payouts, including preparation of related reports and summaries.
• Coordinate employee leave records and attendance (clock-in/clock-out), and generate reports for salary and overtime approval and payment.
• Process monthly and annual statutory submissions, including EPF, SOCSO, EIS, HRDF, PCB, EA Form, Form E, CP8D, etc., and liaise with relevant government bodies when required.
• Update and maintain employee records in HRIS for new hires, employee movements, and offboarding activities, ensuring data accuracy and completeness.
• Maintain and organize HR documentation, including personnel files (P-files), compensation records, company policies, terms & conditions, and the Employee Handbook, ensuring timely updates following company memos or policy changes.
• Handle payroll-related queries and grievances, and clearly explain HR policies and guidelines to employees when required.
• Work closely with HR Business Partners to support HR operations and initiatives.
• Submit HRDF claims as required.
• Drive continuous improvement initiatives in payroll processes and participate in other HR-related projects as assigned.

Expatriate Administration

• Manage expatriate employees’ leave and attendance records, reporting, and documentation.
• Prepare and coordinate Employment Pass applications, renewals, and related documentation through appointed vendors.
• Prepare and submit monthly expatriate payroll and salary reports to Finance.
• Assist with expatriate income tax filings and related documentation.
• Coordinate with Global HR to ensure timely updates of expatriate employment information in HRIS and communication with relevant stakeholders.

Reports Preparation

• Prepare accurate payroll summaries, variance reports, and supporting documentation for Finance, Global HR, and Internal/External Audits.
• Provide monthly and ad hoc headcount, payroll, and related reports for management review.
• Generate HR reports for HR Business Partners to support HR operations and initiatives.

Budget Planning & Reporting Support

• Prepare and monitor the compensation and benefits budget, including payroll, claims, incentives, and commission costs.
• Track budget utilization, prepare reports, and highlight variances for HR Director and Management review.
• Provide relevant data and analysis to support budgeting, forecasting, and decision-making.

• Any tasks or projects as assigned by the superiors/Company.

Job Requirements

• Minimum 3 years of experience in payroll and HR operations.
• Bachelor’s Degree in any discipline.
• Strong proficiency in Excel with high attention to detail and accuracy.
• Excellent organizational skills with the ability to multitask and meet tight deadlines in a fast-paced environment.
• Good command of English, Bahasa Malaysia, and Mandarin.