Senior HR Executive & Payroll & Administration

Tung Shin Hospital; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable private healthcare institution in Kuala Lumpur is looking for a Senior HR Executive (Payroll & Administration). This role focuses on managing end-to-end payroll operations and HR administrative functions, ensuring compliance with the Malaysian Employment Act and delivering reliable HR support to employees. The ideal candidate should have at least 3 years of HR experience, strong knowledge of payroll regulations, and proficiency in HR systems. This position offers a stable environment with growth opportunities in Payroll & HR Operations.

Benefits

Stable working environment

Opportunity for specialization in Payroll & HR Operations

Qualifications

• Minimum 3 years of HR working experience with payroll exposure.
• Experience in private healthcare or hospital environment highly preferred.
• Strong organizational and time-management skills.

Responsibilities

• Manage end-to-end payroll processing for hospital employees.
• Prepare and submit statutory contributions and declarations.
• Maintain accurate employee records and HR documentation.
• Ensure compliance with the Malaysian Employment Act.

Skills

Understanding of Malaysian Employment Act

Proficient in HR payroll systems

Microsoft Office proficiency

Attention to detail

Education

Diploma or Degree in Human Resource Management or Business Administration

Tools

KaizenHR

Job description

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The Senior HR Executive (Payroll & Administration) is responsible for managing end-to-end payroll operations and HR administrative functions to ensure accuracy, compliance, and timely delivery. This role plays a critical part in supporting hospital operations by ensuring adherence to the Malaysian Employment Act, statutory requirements, and HR best practices, while providing reliable HR support to employees and management.

Key Responsibilities

Payroll Management

Manage end-to-end payroll processing for hospital employees.

Ensure payroll is processed accurately and on time, including allowances, overtime, deductions, and adjustments.

Prepare and submit statutory contributions and declarations (EPF, SOCSO, EIS, PCB/LHDN).

Handle payroll-related queries and resolve discrepancies professionally and confidentially.

Prepare monthly payroll reports, reconciliation, and audit-related documentation.

HR Administration

Maintain accurate and up-to-date employee records, personal files, and HR documentation.

Administer employee leave, attendance, and benefits in accordance with hospital policies.

Support onboarding and offboarding processes, including employment letters and system updates.

Ensure HR processes comply with the Malaysian Employment Act, labor regulations, and internal policies.

Coordinate medical check-ups, confirmations, contract renewals, and resignations where required.

Maintain positive employee relations and support initiatives that promote a fair and compliant workplace.

Compliance & Coordination

Ensure HR practices align with best practices and hospital standards.

Liaise with internal departments, management, and external agencies when required.

Assist in HR audits, inspections, and management reporting.

Support continuous improvement of HR processes and systems.

Job Requirements

Qualifications

Diploma or Degree in Human Resource Management, Business Administration, or a related field.

Experience

Minimum 3 years of HR working experience, with solid hands-on exposure to payroll.

Experience in private healthcare or hospital environment is highly preferred.

Skills & Knowledge

Strong understanding of the Malaysian Employment Act, payroll regulations, and HR best practices.

Proficient in HR payroll systems. Candidates with KaizenHR would have an advantage.

Well-versed in Microsoft Office, especially Excel and Word.

Strong attention to detail, accuracy, and confidentiality in handling payroll data.

Language Requirements

Proficient in English and Bahasa Malaysia.

Mandarin-speaking candidates are preferred to support internal stakeholders.

Personal Attributes

High level of integrity and professionalism.

Strong organizational and time-management skills.

Able to work independently and handle tight payroll deadlines.

Good interpersonal and communication skills.

High level of confidentiality, accuracy, and professionalism.

Able to work independently in a fast-paced environment.

Reputable and established private healthcare institution in Kuala Lumpur

Stable working environment with structured HR processes

Opportunity to specialize and grow in Payroll & HR Operations within healthcare

Unlock job insights

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years of payroll experience do you have?
• How many years' experience do you have in industrial relations & employment law?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?
• Are you willing to undergo a pre-employment background check?

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