Senior HR & Admin Executive

Jstar Motion; Kulai; On-site; MYR 200,000 - 250,000; Full time

Job summary

A multi-national company located in Kulai, Johor is seeking a Senior HR & Admin Executive. The candidate will manage payroll processing and the full recruitment cycle, ensuring compliance with Malaysian labor laws. Applicants should have at least 5 years of general HR experience in a manufacturing environment, with fluency in Mandarin being a preference. This role offers a balance of work-life, free parking, and health coverage, aiming to foster teamwork and employee well-being.

Benefits

Transport allowance

Free parking

Work-life balance with 5 working days

Team bonding activities

Medical and dental coverage

Qualifications

• Minimum of 5 years' HR experience in a manufacturing environment is desirable.
• Fluency in Mandarin is preferred for dealing with headquarters.
• Excellent verbal and written communication skills are necessary.
• Practical knowledge of Malaysia's Employment Regulations is required.

Responsibilities

• Manage end-to-end payroll processing and ensure compliance.
• Handle the full recruitment cycle including onboarding.
• Support HR policy implementation and employee engagement.
• Assist in company events and manage travel bookings.

Skills

HR experience in manufacturing

Fluent Mandarin

Excellent communication skills

Understanding of Malaysian Employment Regulations

Education

Diploma or Bachelor's degree

Job description

We are a multi-national company involved developing, manufacturing and marketing for intelligent and ergonomic products, located in I-park Industrial area, Kulai, Johor. We are looking to hire for Senior HR & Admin Executive.

You will play an important role in:

1. Payroll Management

• Manage end-to-end payroll processing for all employees and expatriates, ensuring accuracy, timeliness, and full compliance with statutory and company requirements.
• Verify payroll data, attendance, overtime, and invoices from contract worker suppliers.
• Administer statutory submissions and payments, including EPF, SOCSO, EIS, PCB, HRDF, and other local authorities.
• Prepare and submit CP21, CP22, and CP22A forms in accordance with LHDN requirements.
• Handle payroll-related inquiries, resolve discrepancies, and ensure data confidentiality at all times.
• Support payroll audits, prepare payroll reports, and drive continuous process improvements for efficiency and compliance.

2. Recruitment & Onboarding

• Manage the full recruitment cycle, including job postings, candidate screening, interview coordination, reference checks, and offer management.
• Facilitate onboarding for new hires—prepare employment contracts, collect required documentation, and ensure a smooth integration process.
• Maintain and update employee databases, organizational charts, and recruitment records.
• Collaborate with department heads to forecast manpower needs and ensure timely hiring in line with business goals.
• Oversee all immigration matters related to foreign workers and expatriates, including work permits, visa applications, renewals, and cancellations.
• Manage passport renewals, FOMEMA medical check-ups, and accommodation arrangements as required.
• Maintain accurate records of documentation, expiry dates, and renewals to ensure compliance with immigration and labor regulations.
• Liaise with relevant government agencies and service providers for immigration, labor, and regulatory matters.

4. HR Administration & Compliance

• Support implementation of HR policies, employee engagement activities, and internal communication initiatives.
• Ensure compliance with Malaysian labor laws and company policies.
• Participate in HR projects, system enhancements, and workflow improvements.
• Conduct exit interviews and compile feedback to support organizational improvement and retention strategies.

5. Administration

• Assist in company events such as monthly birthday celebrations, town halls, sports activities, annual dinners, and team-building programs.
• Arrange transport and accommodation for visitors and employees on business trips, ensuring compliance with company policies and budgets.
• Oversee travel bookings, manage special requests, and ensure a smooth travel experience for staff and guests.
• Process HR and administrative payments promptly, maintain vendor and contract records, and ensure adherence to procurement and finance policies.
• Monitor and maintain office facilities to ensure safety, cleanliness, and operational efficiency in accordance with health and safety standards.

To succeed in this role, we will need you to have:

• At least diploma or bachelor’s degree with minimum of 5 years’ general HR experience within a manufacturing or similar environment is desirable.
• Candidates fluent in Mandarin preferred as role requires candidate to deal with Mandarin speaking counterpart in headquarter.
• Excellent verbal and written communication skills.
• An understanding and practicable knowledge of Malaysia Employment Regulations, and prevailing H.R. practices and legislation.

What’s in it for you?

• Worry less on your travelling expenses as transport allowance is provided.
• Parking is available inside the work premise and it’s free of charge.
• Enjoy work life balance with 5 working days. Spend weekend with your loved ones.
• Teamwork makes the dream work- We have team bonding activities from time to time to boost team spirit.
• We support all your working needs- You will be provided with your own laptop and you will be working in a modern and spacious office.
• We fall sick sometimes. Not to worry, medical and dental coverage is on us.

Are you ready to make that career shift & grow your career with us? Click the ‘Apply Now’ button and hope to get in touch with you soon.

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