Senior Executive, Project Administration

FFM FARMS SDN. BHD.; Sungai Buloh; On-site; MYR 80,000 - 100,000; Full time

Job summary

A leading agriculture firm in Malaysia is seeking a Project Administrator to manage and document project tasks. Responsibilities include coordinating project progress, supervising compliance with standards, and handling communications with internal and external stakeholders. The ideal candidate will have a Bachelor’s Degree in Civil Engineering or related field and at least 5 years of experience in project administration. Proficiency in software like Word, Excel, and CAD is essential for success in this role.

Qualifications

• Minimum 5 years’ working experience in Project Administration/Project Management in agriculture or manufacturing industry.
• Able to review and interpret architectural, civil, mechanical and electrical drawings.
• Familiar with local authority regulations such as PBT, BOMBA, JTK.

Responsibilities

• Handle project management administrative tasks and documents.
• Assist in managing communication for all stakeholders.
• Coordinate between consultants, contractors, and project team.

Skills

Project management

Communication

Documentation

Interpersonal skills

Detail-oriented

Education

Bachelor’s Degree in Civil Engineering/Town Planning or related field

Tools

Word

Excel

PowerPoint

CAD software

SAP

Job description

Responsibilities

• Handle project management administrative tasks and documents such as contract or award letter, payment, record keeping, budgets, KM, BP and CCC submission.
• Assist in supervising the progress of the project, ensuring design specifications, safety practice, work schedule and other related requirements are met.
• Highlight any issue to superior to maintain project progress as accordance to timeline.
• Assist in organizing various aspects of the assigned project, from inspection to construction, until completion and handover.
• Assist in managing communication matters for all internal and external stakeholders.
• Coordinate between consultants, contractors, project team, finance, and other stakeholders on any arising matters related to new projects.
• Maintain accurate project documentation, contracts, variation orders, and progress reports.

Experience & Qualifications

• Bachelor’s Degree in Civil Engineering/Town Planning or a related field or equivalent education.
• Minimum 5 years’ working experience in Project Administration/Project Management in agriculture or manufacturing industry.

Technical Skills & Professional Knowledge

• Able to review and interpret architectural, civil, mechanical and electrical drawings.
• Experience coordinating with consultants, contractors, and cross-functional teams.
• Skilled in project planning, cost estimation and site supervision.
• Proficient in documentation, reporting, and handling project submission and approvals.
• Familiar with local authority regulations (e.g., PBT, BOMBA, JTK, etc).
• Display a high degree of accuracy, attention to detail and the discipline to follow up outstanding matters.
• Detail-oriented, good interpersonal skills, team player and possesses self-initiative.
• Excellent verbal and written communication skills with the ability to communicate effectively with employees and stakeholders proficient in English, Bahasa & Chinese speaking.
• Experienced in executing and improving procedures.
• Able to engage in a professional and collaborative manner with internal and external stakeholders.
• Well versed in Word, Excel, PowerPoint and CAD software. Experience in SAP environment, Microsoft Outlook, Teams and OneDrive are an added advantage.
• Strong organizational and time management skills to meet deadlines and manage multiple priorities.