Senior Executive Assistant/Secretary

Basis Bay; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading technology company in Malaysia is seeking an Executive Assistant to provide high-level administrative and strategic support to multiple C-Level executives. The ideal candidate should have over 7 years of experience in executive support, exceptional organizational skills, and the ability to manage multiple priorities effectively. This role emphasizes discretion, communication skills, and proficiency in productivity tools. The company offers an opportunity to work in a dynamic environment, enhancing executive operations and communication.

Qualifications

• 7+ years of executive assistant or senior administrative experience.
• Proven support to C-Suite executives or board members.
• Ability to work independently and exercise sound judgment.

Responsibilities

• Provide full executive support to multiple C-Level executives.
• Act as the primary point of contact between executives and stakeholders.
• Manage sensitive and confidential information with integrity.

Skills

Excellent English written and verbal communication skill

Strong attention to detail

High level of discretion

Proficiency in MS Office Suite

Strong organizational and multitasking abilities

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Google Workspace

Zoom

Teams

Trello

Job description

Position Summary

The Executive Assistant (EA) provides high-level administrative and strategic support to multiple C-Level executives and directors. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment. The EA acts as a trusted partner, managing executive priorities, streamlining communication, and ensuring the smooth execution of business operations.

Key Responsibilities

• Provide full executive support to multiple C-Level and directors, including calendar management, travel coordination, meeting preparation, and expense reporting.
• Act as the primary point of contact between executives, internal teams, clients, and external stakeholders.
• Prepare, review, and edit correspondence, presentations, contracts, reports, and other confidential documents.
• Coordinate and support board meetings, executive committee sessions, and leadership offsites (agendas, minutes, materials, follow-up actions).
• Manage sensitive and confidential information with integrity and professionalism.
• Conduct research, compile data, and prepare briefing materials to support executive decision-making.
• Track deadlines, action items, and deliverables to ensure priorities are met.
• Support special projects, strategic initiatives, and cross-departmental collaborations on behalf of executives.
• Foster strong relationships across all levels of the organization and with external partners.
• Represent executives professionally in their absence.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Law, Communications, or related field.
• 7+ years of executive assistant or senior administrative experience, with proven support to C‑Suite executives or board members.
• Excellent English written and verbal communication skill.
• Strong attention to detail.
• High level of discretion, confidentiality, and emotional intelligence.
• Proficiency in MS Office Suite, Google Workspace, and productivity/collaboration tools (e.g., Zoom, Teams, Concur, Trello, or similar).
• Strong organizational and multitasking abilities with the capacity to manage competing priorities.
• Ability to work independently, anticipate needs, and exercise sound judgment.

Personal Attributes

• Professional, polished, and discreet at all times.
• Proactive problem solver with a “can-do” attitude.
• Adaptable and resilient under pressure.
• Strong interpersonal skills and cultural sensitivity when dealing with diverse stakeholders.