Senior Associate - Purchase to Pay

DHL Germany; Petaling Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading logistics company in Petaling Jaya is seeking a finance professional with 3-5 years of experience in Accounting and SSC. The role includes liaising with auditors, ensuring compliance, and processing invoices. A diploma or degree in Finance/Accounting is required, along with strong communication and analytical skills. Candidates must be proficient in using ERP software like SAP, and possess good skills in Excel and other office software.

Qualifications

• 3 - 5 years of Accounting & SSC experience.
• Experience in project roll outs and testing.
• Competent in using ERP, e.g., SAP.

Responsibilities

• Liaise with auditors for timely audit.
• Provide monthly KPI reporting data.
• Process invoices and refunds accurately.
• Monitor and address queries from vendors.

Skills

Accounting experience

Project participation

Software skills (Word, Excel, PowerPoint)

Good communication in English

Analytical skills

ERP usage (e.g., SAP)

Education

Diploma/Degree in Finance/Accounting

Job description

Key Responsibilities

• Liaise with internal auditors to ensure an accurate and timely audit
• Ensure all queries by business partner(s) are attended promptly and communications are handled professionally
• Provides monthly KPI reporting data to performance management team
• No audit findings in PtP Processes
• Timely KPI reporting for Country / Regional SPR
• Liaise with external auditors to ensure all supporting are provided for the audit
• Timely and accurate supporting to external auditors
• Processing of PO and non-PO related invoices (Trade and non-Trade)
• Process inter-company payable invoices
• Ensure vendor / business partners queries are handled and solved in a timely manner
• Processing of customer refunds and petty cash reimbursement
• Follow-up with business partners for insufficient information / clarification items
• Timely and accurately in booking of all document entries as per SLA timeline
• Timely submission of report for review
• Timely answer vendor queries and update of queries log
• CRISP / GOM ROM compliance
• Ensure all returned invoices are rectified and re-route for budget holder approval
• Monitor invoices pending in ready for transfer queue in Basware
• Execute and follow-up on RTB invoices with countries requester
• Perform weekly direct debit clearing and reconciliation
• Ad-hoc tasks assign by supervisor
• Quality / Duplication checks
• IRM closure
• Execute and comply all CRISP control related to own functions, e.g. duplicate check, quality checking
• Ensure PtP Projects implementation, testing, training documents are completed, including liaising with project team, local counterparts, as well as external consultants
• Timely resolving of issues / complaints by country counterparts and closing issue logs
• Perform monthly red/amber Global KPI with propose improvement idea.

Requirements

• Diploma/Degree in Finance/Accounting or equivalent
• 3 - 5 years Accounting & SSC experience
• Experience of participation in projects roll out and testing
• Software skills (Word, Excel, PowerPoint, etc.)
• Good communication skills in English, both oral and written
• Competent in using ERP, e.g. SAP.
• Good analytical skills