Secretary to General Manager

Flamingo Hotel By The Beach; Penang; On-site; MYR 300,000 - 400,000; Full time

Job summary

A luxury hotel in Penang is seeking a skilled administrative professional to manage the General Manager’s schedule, arrange meetings, and provide essential support. Candidates should possess a diploma in business administration or a related field, and have 1-2 years of experience in a similar role. Proficiency in English and Bahasa Malaysia is required, along with excellent organizational skills. This role involves handling confidential information and multitasking effectively in a fast-paced environment.

Qualifications

• Minimum of 1-2 years of experience in an administrative role.
• Good command of English and Bahasa Malaysia (spoken and written).
• Ability to handle confidential information appropriately.
• Self-starter who takes initiative and can work independently.

Responsibilities

• Manage the General Manager's schedule, including meetings and travel arrangements.
• Prepare and distribute agendas, minutes, and action items for meetings.
• Provide administrative support such as drafting correspondence and maintaining filing systems.

Skills

Organizational skills

Multitasking

Discretion

Proficient in Microsoft Office Suite

Fluent in English and Bahasa Malaysia

Education

Diploma or degree in business administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Manage the General Manager's schedule, including arranging meetings, conferences and travel arrangements

Prepare and distribute agendas, minutes and action items for all meetings

Handle sensitive and confidential information with the utmost discretion

Provide administrative support such as drafting correspondence, maintaining filing systems and coordinating office supplies

Contribute to special projects and assist with ad hoc tasks as required

Job Requirement

A diploma or degree in business administration, communications, or a related field is preferred.

Minimum of 1-2 years of experience as a Secretary, or in a similar administrative role, preferably supporting senior management or General Manager

Good command of English and Bahasa Malaysia (spoken and written) is required.

Strong ethical standards, with the ability to handle confidential and sensitive information appropriately.

Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online collaboration tools (e.g., Zoom & Team) is a plus.

Self-starter who takes initiative and can work independently with minimal supervision.

High level of accuracy and attention to detail in all aspects of work, particularly in handling documents and correspondence.