Secretary to CEO

Krista Education; Kuala Lumpur; On-site; MYR 300,000 - 400,000; Full time

Job summary

An educational institution in Kuala Lumpur is seeking an individual to handle various administrative responsibilities, including managing schedules, communication support, and travel coordination. The candidate will assist in organizing events and projects, manage confidential documents, and coordinate with service providers. This role is ideal for someone extremely organized and able to multitask in a dynamic environment.

Responsibilities

• Organize appointments, meetings, travel, and events; manage reminders and deadlines.
• Handle phone calls, emails, and correspondence; draft messages and documents.
• Arrange flights, accommodation, ground transport, itineraries, and necessary reservations.
• Run personal errands, manage shopping lists, coordinate deliveries, and support household needs.
• Prepare reports, maintain organized digital/physical files, and handle confidential information.
• Support small projects, research tasks, and planning activities.
• Track expenses, process reimbursements, manage invoices or payments.
• Coordinate with vendors, service providers and professional contacts.

Job description

Responsibilities

• Schedule & Calendar Management: Organize appointments, meetings, travel, and events; manage reminders and deadlines.
• Communication Support: Handle phone calls, emails, and correspondence; draft messages and documents as needed.
• Travel Coordination: Arrange flights, accommodation, ground transport, itineraries, and necessary reservations.
• Task & Errand Management: Run personal errands, manage shopping lists, coordinate deliveries, and support household needs.
• Document & File Management: Prepare reports, maintain organized digital/physical files, and handle confidential information.
• Project Assistance: Support small projects, research tasks, and planning activities.
• Financial/Administrative Support: Track expenses, process reimbursements, manage invoices or payments (if applicable).
• Liaison Duties: Coordinate with vendors, service providers and professional contacts.