Seafreight Executive

Gebruder Weiss; Subang Jaya; On-site; MYR 50,000 - 70,000; Full time

Job summary

A logistics and freight forwarding company in Subang Jaya is seeking a proactive individual to manage end-to-end seafreight operations. Responsibilities include coordinating bookings, handling logistics, and ensuring compliance with shipping regulations. The ideal candidate will have a Diploma or Degree in Logistics, at least two years of relevant experience, and proficiency in CargoWise. Strong communication and detailed-oriented skills are essential for managing multiple tasks efficiently.

Qualifications

• Two years of experience in seafreight operations or freight forwarding required.
• Proficient in logistics systems, especially CargoWise (CW1).
• Ability to manage multiple tasks under deadlines.

Responsibilities

• Coordinate and ensure timely execution of seafreight bookings.
• Manage local logistics including trucking and customs brokerage.
• Prepare and verify all shipping documents accurately.
• Monitor shipment progress and ensure compliance with SOPs.
• Review vendor invoices and coordinate finance for payments.

Skills

Strong communication

Coordination skills

Detail-oriented

Team player

Education

Diploma or Degree in Logistics or Supply Chain

Tools

CargoWise (CW1)

Job description

Join our growing, dynamic team and take charge of end‑to‑end seafreight operations! We are looking for a detailed‑oriented and proactive individual to manage bookings, documentation, and coordination with various stakeholders to ensure smooth and timely shipment execution.

Key Responsibilities

• Coordinate all confirmed seafreight bookings and ensure timely execution.
• Arrange local logistics including haulage, trucking, stuffing/unstuffing, warehouse handling, DG applications, fumigation, and customs brokerage.
• Liaise with shipping lines, co‑loaders, vendors, clients, shippers, consignees, and internal teams to ensure seamless operations.
• Prepare and verify all shipping documents such as MBL, HBL, arrival notices, booking confirmations, pick‑up and delivery orders.
• Manage documentation from shippers and partners including commercial invoices, packing lists, COO, and fumigation certificates.
• Create and maintain shipment files in CargoWise (CW1) system, ensuring all milestones and documents are accurately updated.
• Submit mandatory EDI information (e.g., VGM, AMS, ISF, IC‑S2, ACI, Canada E‑manifest) to relevant authorities.
• Monitor shipment progress from departure to final transshipment and arrival, including follow‑up for PODs.
• Ensure compliance with client SOPs and service agreements.
• Verify and accrue correct costs and rates, and ensure timely invoicing to clients.
• Review and validate vendor and partner invoices, and coordinate with finance for timely payments.
• Proactively identify and report any irregularities, potential losses, or claims to relevant stakeholders.
• Perform timely job closures and month‑end closing with no outstanding tasks.

Requirements

• Diploma or Degree in Logistics, Supply Chain, or related field.
• At least two (2) years of experience in seafreight operations or freight forwarding.
• Proficient in CargoWise (CW1) or similar logistics systems.
• Strong communication and coordination skills.
• Detail‑oriented with the ability to manage multiple tasks under tight deadlines.
• Must be a strong team player with a positive attitude towards continuous improvement.