Record to Report Specialist/General Accounting

AIA Shared Services; Selangor; On-site; MYR 50,000 - 70,000; Full time

Job summary

A multinational finance company in Malaysia seeks a Record to Report Specialist to manage finance operations and ensure timely completion of deliverables. Responsibilities include preparing accruals and fixed asset entries, reconciling accounts, and supporting intercompany settlements. Candidates should have a University Degree in Accountancy or equivalent, with 2-6 years of experience in financial roles, and must communicate proficiently in Vietnamese. This position offers an opportunity to build a strong career in financial services.

Qualifications

• Preferably 2-6 years of experience in financial and accounting in an MNC.
• Experience in a shared services environment providing financial operations.
• Knowledge in preparing management and financial reports is an advantage.

Responsibilities

• Ensure finance operations deliverables are completed as per timeline.
• Prepare monthly prepayment schedules and amortization entries.
• Perform balance sheet accounts reconciliations.

Skills

Knowledge of accounting standards and principles

Good interpersonal and communication skills

Ability to work under pressure

Fluent in Vietnamese

Education

University Degree in Accountancy or Professional Qualification (ACCA, CPA, ICAEW, CIMA, MICPA)

Tools

SAP Accounting System

Business Intelligence System

Job description

Record to Report Specialist/General Accounting

Bring your career aspirations to life with AIA Shared Services !

Job Description:

Responsible to ensure all finance operations deliverables areas below are completed as per agreed/communicated timeline and in accordance to applicable accounting policies, standards and guidelines.

Accruals and Prepayments:

Prepare monthly prepayment schedule and amortization entries

Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet

Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting

Follow up outstanding manual accrual / Nil reply from users

Fixed Assets:

Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition

Perform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing

Perform Actual Run for Fixed Asset Depreciation monthly

Perform AUC transfer upon request with approval

Prepare monthly fixed billing to business partner according to group timeline

Provide brief explanation and attend business partner's queries

Prepare quarterly true up adjustments based on actual cost incurred

Prepare and submit withholding tax document that is required by business partner for settlement purpose

Intercompany:

Review and ensure DN/CN receive from Local business unit provided with supporting document such as SOW and settlement agreement

Prepare upload template and park document into SAP

Save DN/CN and its supporting document Shared Drive in proper order.

Prepare settlement summary and send to Local business unit for approval according to the agreed threshold

Communicate with Treasury team to reserve fund prior to settlement

Follow up with BUs regarding the settlement and perform intercompany settlement to Local business unit

Send settlement reminder and follow up with Local business unit

Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified

Fixed Deposit:

Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting

AR Aging:

Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.

Reconcile sub-ledger list tally with control account

Update and monitor AR credit control as per group policy, not more than 30days settlement

Perform weekly clearing of cash open item

To investigate and reconcile the differences on a timely basis

Prepare Bank Reconciliation Report monthly (N+3)

Journal Entries:

Preparation of journal voucher for approval

Parking all the Journal Voucher in the SAP system

Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting

Balance Sheet Reconciliation:

Perform balance sheet accounts reconciliations and resolve the unreconciled / open items in a timely manner

Provide estimated payment and receipts to Treasury team to assist in cashflow planning and projection

Ensure local BUs provide Inward Reinsurance Templates and the correctness of the number of documents parked by local BUs

Complete the upload of Retro Reinsurance templates provided by local BUs

Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads

Perform IC matching and ensure zero variance and any variance supported with justification

Prepare and send Reinsurance Debit Note to local BUs

Perform Incoming Receipt of Reinsurance when fund was remitted by local BUs

Perform reinsurance settlement to local BUs

Send settlement reminder and follow up with un-remitted fund with local Bus

Prepare local BUs’ IFRS templates and analysis on a quarterly basis for submission to Group Finance for consolidation purpose and response all queries relating to the IFRS templates and analysis if any.

Assist local BUs in preparing the calculations and postings of delta ledger to derive the Adjusted Net Worth and Economic Balance Sheet position.

Assist to prepare monthly management reporting including management account, byline and longsheet reconciliation and report generation and etc

Handle audit of local BUs by ensuring timely and quality delivery of items requested by the external auditors by coordinating with external and internal parties.

Develop and update Control Checklist, Training Materials and Business Process Manuals as and when new enhancement is identified, implemented and communicated for the current process and workflow to ensure continuity in the team

Job Requirements :

Education: University Degree in accountancy or Accounting Professional Qualification (ACCA, CPA, ICAEW, CIMA, MICPA) OR currently pursuing Internationally Recognized Accounting Qualification (ACCA, CPA, ICAEW, CIMA, MICPA)

Preferably 2-6 years of experience in financial and accounting related field in an MNC

Able to speak, understand and communicate in Vietnamese.

Experience in a shared services or similar environment providing financial operations services to external/internal stakeholders

Knowledge of accounting standards and principles

Knowledge in the preparation of management and financial reports and analysis will be an added advantage

Knowledge of how the SAP Accounting System and Business Intelligence System work and designed, and familiar with using the systems is an added advantage.

Good interpersonal and communication skills to deal with local and group personnel at various levels.

Ability to work under pressure to meet tight deadlines.

Build a career with us as we help our customers and the community live healthier, longer, better lives.