Project Coordinator (Event)

PA Recruitment Sdn Bhd; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

A recruitment agency in Kuala Lumpur is looking for a Project Coordinator to manage and support project execution. The role involves scheduling, resource coordination, and ensuring compliance with project objectives. Strong organizational and communication skills are essential, along with proficiency in MS Office and project scheduling tools. The ideal candidate should have a diploma or degree in a relevant field, and experience in project coordination is preferable. This position requires the ability to handle multiple tasks and maintain operational efficiency.

Qualifications

• Prior experience in project coordination, events management, or related operational roles is an advantage.
• Ability to work under pressure and meet tight deadlines.
• Good problem-solving skills and ability to act quickly in dynamic environments.

Responsibilities

• Source and secure venues for retail and non-retail activations.
• Develop, update, and manage team work assignments based on the confirmed master work schedule.
• Ensure all project activities are carried out in accordance with established Standard Operating Procedures (SOPs).
• Provide administrative support including booking flights and accommodations.

Skills

Organizational skills

Problem-solving

Communication skills

Interpersonal skills

Attention to detail

Education

Diploma or Bachelor’s degree in Project Management, Business Administration, or related field

Tools

MS Office Suite (Excel, PowerPoint, Word)

Project scheduling tools

Job description

POSITION OVERVIEW:

The Project Coordinator will be responsible for supporting the successful execution of projects by ensuring effective scheduling, resource coordination, and compliance with project objectives and KPIs. This role plays a key part in maintaining operational efficiency through meticulous planning, communication, and administrative support.

KEY RESPONSIBILITIES:

• Source and secure venues for retail and non-retail activations, ensuring alignment with project objectives and KPIs.
• Develop, update, and manage team work assignments based on the confirmed master work schedule.
• Ensure all project activities are carried out in accordance with established Standard Operating Procedures (SOPs).
• Provide administrative support, including booking flights and accommodations, processing payments, tracking inventory, monitoring attendance, leave, and expenses.
• Coordinate day-to-day operational matters to support smooth project execution.
• Identify and resolve project-related issues promptly, ensuring accuracy and adherence to deadlines.
• Assist in compiling sales reports and preparing weekly and monthly project-related reports.
• Maintain effective communication with internal teams to ensure alignment on tasks, timelines, and deliverables.

QUALIFICATIONS AND SKILLS:

• Diploma or Bachelor’s degree in Project Management, Business Administration, or related field.
• Prior experience in project coordination, events management, or related operational roles is an advantage.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously.
• Good problem-solving skills and ability to act quickly in dynamic environments.
• Proficient in MS Office Suite (Excel, PowerPoint, Word) and project scheduling tools.
• Strong communication and interpersonal skills for effective teamwork and stakeholder coordination.
• Ability to work under pressure and meet tight deadlines.