Project Coordinator

Aset Kayamas Group; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading construction firm in Kuala Lumpur is seeking an organized Document Control Officer. Responsibilities include managing document issuance, maintaining project databases, and performing procurement activities. The ideal candidate possesses relevant educational qualifications and 2-3 years of experience in housing projects. Applicants should be proficient in MS Excel, PowerPoint, and Project, and must communicate effectively in Bahasa Malaysia, English, and Mandarin. This is a fantastic opportunity to join a dynamic team with a commitment to professional development.

Qualifications

• Candidate must possess relevant educational qualifications in construction or related fields.
• At least 2-3 years of working experience in housing projects.
• High initiative and ability to work independently.

Responsibilities

• Control issuance of document numbers and maintain proper registers.
• Ensure document classification and proper archiving.
• Perform daily purchasing and procurement activities.
• Assist in verifying contractor work done at site.

Skills

MS Excel

MS PowerPoint

MS Project

Google Calendar

Google Drive

CAD viewer

Education

Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Construction Management, Project Management, Architectural, Engineering, Quantity Surveyor, Building Management

Job description

Overview

Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Construction Projects and/or Detail Engineering Projects.

Role holder would be under minimum supervision of his superior.

Responsibilities

• Controls issuance of document numbers, including maintenance of proper document registers for any receipts detail engineering or construction engineering project.
• Maintains specifically assigned project database/s.
• Ensures proper document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares document transmittals.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Performs daily purchasing/ procurement activities (RFQ, PO, DO, invoicing, salaries, claims, recommend payment & reports).
• Tender exercise coordination including registration, submission, comparison, follow-up, interview & related documentation.
• Assists to verify contractor work done at site, supplier delivery to site.
• Assists in coordinating the construction of various M&E components on-site and monitoring / supervising the implementation of work.
• Liaison with consultants, main contractors, in-house contractors, NSC contractors, suppliers, authorities and etc.
• Any ad hoc assignment assigned by the HOD or Company from time to time.

Requirements

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Construction Management, Project Management, Architectural, Engineering, Quantity Surveyor, Building Management or a related field.
• Required skills: MS Excel, MS PowerPoint, MS Project, Google Calendar, Google Drive, CAD viewer.
• Language proficiency: Bahasa Malaysia, English, and Mandarin to effectively communicate with our diverse client base and stakeholders.
• At least 2-3 years of working experience in development or construction of housing projects.
• High level of initiative and ability to work independently.
• Must possess own transport and be computer literate.

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