Project Admin Manager

Superb Impression Creationz; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading design and construction firm in Puchong, Malaysia is seeking an experienced Operations Manager to oversee Project and Contract Support teams. Responsibilities include optimizing operational processes, managing resources, and ensuring compliance with regulations. The ideal candidate will possess a diploma or equivalent with strong leadership, communication, and problem-solving skills, and preferably experience in the Interior Design and Construction sectors. Knowledge of sustainability is a plus.

Qualifications

• Proven experience in operations management or a similar role.
• Experience in Interior Design Fit Out, Construction, or Management will be an advantage.
• Knowledge of sustainability will be an advantage.

Responsibilities

• Oversee the Project and Contract Support teams to ensure efficient operation.
• Plan and coordinate daily operational support team tasks.
• Monitor performance metrics to achieve quality standards.
• Analyze workflows and recommend process improvements.
• Manage resources including manpower and inventory.
• Ensure compliance with organizational regulations and IMS standards.

Skills

Leadership

Organizational skills

Time management

Problem solving

Communication

Interpersonal skills

Microsoft Office

Attention to details

Ability to multitask

Education

Diploma or equivalent

Job description

The primary function of this role is to oversee both the Project and Contract Support teams, ensuring that daily operational tasks are executed efficiently and effectively.

Responsibilities:

Operational Management

Plan, coordinate and manage daily operational support team daily task and/or activities.

Develop and implement operational policies and procedures for the organization/business unit.

Monitor performance metrics to ensure quality standards and operational goals are achieved.

Process Improvement

Analyze workflow and business processes to identify inefficiencies.

Recommend and implement process improvements and automation where appropriate.

Ensure standard operating procedures (SOPs) are in place and compliance.

Team Management

Lead, coach and manage operational support team members prior to provide administrative support to organization/business unit – office based and/or on-site.

Develop training programs and performance improvement plans.

Foster a positive and productive work environment.

Foster a culture of accountability, collaboration and continuous improvement.

Resources Management

Oversee allocation and optimization of resources including manpower, materials and equipment.

Manage inventory and logistic processes.

Budgeting and Cost Control

Monitor expenditures and ensure cost effectiveness.

Compliances – IMS and/or Government Bodies

Ensure operations comply with organization/business unit regulations and Integrated Management System (IMS) – ISO 9001 / ISO 37001 / ISO 45001 / ISO 14001.

Managing Authority (Government Bodies) Submission Compliances.

Ensure operation comply with organization/business unit regulations.

Requirements:

Must possess at least Diploma or equivalent.

Proven experience in operations management or a similar role.

Experience in Interior Design Fit Out, Construction and Management or graduated from Interior Design course will be an advantage.

Knowledge of sustainability will be an advantage.

Skills and Knowledge:

Strong leadership, organizational and time management skills.

Excellent problem solving and decision-making abilities.

Exceptional communication and interpersonal skills.

Proficiency in Microsoft Office Application (Outlook, Word, Excel and Power Point).

Required language(s): English, Bahasa Malaysia. Good oral communication skill in English, Bahasa Malaysia and Chinese.

Positive working attitude / discipline, proactive, well organized and able to multitask.

Able to work independently and under pressure to effectively carry out duties within tight time frames.

Meticulous with strict attention for details.

Self-motivator, energetic, enthusiastic and team oriented.