PRODUCTION ADMINISTRATIVE EXECUTIVE

Mynews; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local food service company in Kuala Lumpur is seeking an administrative support staff member adept at managing data and office documentation. The ideal candidate must possess strong computer skills in Microsoft tools, be proficient in English and Bahasa Melayu, and maintain confidentiality in handling documents. Responsibilities include supporting production processes, recording meeting minutes, and managing product specifications. This role may require long hours, flexibility, and the ability to multitask effectively.

Qualifications

• Must have a typhoid injection card.
• Well-known in inputting and compiling data and documents.
• Discretion and understanding of confidentiality issues.
• Able to work long hours and overtime.

Responsibilities

• Provide office documentation and filing system support.
• Records minutes of various meetings.
• Update and manage Product Specification and Product Table.
• Handle day-to-day matters providing efficient support for Production processes.
• Maintain confidentiality of documents.
• Attend to any ad-hoc task as assigned.

Skills

Computer skills (Microsoft Word, Excel, PowerPoint)

Proficiency in English

Proficiency in Bahasa Melayu

Time management skills

Excellent written and verbal communication skills

Ability to multitask

Tools

Microsoft software

RYMNET

PC

Laptop

Job description

• Computer skills - using appropriate computer skills and knowledge, ranging from data entry to system analysis to achieve work goals especially in Microsoft skills (Word, Excel, Powerpoint etc.)
• Proficiency in English and Bahasa Melayu.
• Must have typhoid injection card.
• Well known in inputting and compiling data and documents.
• Discretion and understanding of confidentiality issues.
• Excellent time management skills and the ability to prioritize work.
• Excellent written and verbal communication skills.
• Must be able to recognize the importance of time management.
• Ability to multitask and prioritize workload.
• Able to work long hours and overtime

Good to have

• Positive attitude and comfortable dealing with superior and colleague.
• Food handling certificate (preferred).

Job Requirements

• keeps Plant Manager/Assistant Manager and Planner informed on a daily/as required basis.
• Provide office documentation and filing system support.
• Records minutes of various meetings.
• Update and manage Product Specification and Product Table.
• Prepare any official letters needed for the employees.
• Handle day-to-day matters and providing efficient support for Production processes.
• Ongoing contribution to any related continuous improvement initiatives through development, implementation, and support.
• Other administrative tasks to support production or as otherwise required.
• Maintain confidentiality of documents and whatever confidential information received and/or have knowledge of.
• Generate Delivery

Order and ensure data accuracy.

• Perform other duties as assigned by Superior from time to time.
• Releasing and receiving work orders.
• Create or upgrade a production format when it is needed to ensure all the production records and process can be understanding by Plant Manager/General Manager.
• Provide guidance and support of the usage of software (Microsoft, RYMNET) and hardware (PC, Laptop) towards employees including creating a manual for the reference.
• Being a moderator between HQ and Management if there is any problem with records or system in the factory.
• Must support production line when necessary
• Attend to any adhoc task as assigned by Management or Superior