Procurement Specialist

gradmalaysia.com; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A well-known job platform seeks a candidate for a procurement role in Kuala Lumpur, Malaysia. Responsibilities include creating Purchase Orders, processing requisitions, and collaborating with stakeholders to ensure efficient procurement processes. Applicants must hold a Bachelor's degree, have good communication skills, and knowledge of SAP or MRP concepts is advantageous. This position also requires effective teamwork and time management skills.

Qualifications

• Bachelor's Degree or equivalent required.
• Possess good communication and negotiation skills.
• Ability to work independently and in a team.

Responsibilities

• Create Purchase Orders and process purchasing requisitions.
• Collaborate with Accounts Payable for invoice reconciliation.
• Support delivery re-scheduling based on demand changes.

Skills

Communication skills

Negotiation skills

Teamwork

Time management

SAP or MRP knowledge

Microsoft Excel

Education

Bachelor's Degree in Business Studies/Administration/Management

Job description

• Create Purchase Orders (POs) referencing agreed-upon commercial and business terms and complying with applicable laws and company policies
• Process Purchasing requisitions through inventory planning systems
• Process non-inventory requisitions through Procurement requisition systems
• Support and process regional P-Card purchasing requests
• React to demand signal triggers for inventory replenishment and customer purchase requisitions
• Escalate supplier issues or disputes to the appropriate Procurement contact
• Engage with suppliers to confirm pricing, delivery, and terms on purchases (collaborating with sourcing teams as required)

Transactional Support and Stakeholder Collaboration

• Process Change Order and Goods Receipt requests as necessary.
• Process PO confirmations and overdue receipts
• Provide support on PO approval process ensuring approval completion
• Support delivery re-scheduling activities based on demand change triggers
• Collaborate with Accounts Payable and Receiving to reconcile invoice and receiving issues related to PO-to-Pay cycle; escalating to Procurement contact when necessary
• Identify and solve transactional issues with regard to the Purchasing process; escalating when necessary.

Administrative, Functional and Project Support

• Provide stakeholder communication on the status of outstanding orders, new part requests, and new vendor requests.
• Support the development and continuous improvement of Procurement processes that promote efficient and effective performance
• Maintain and continuously improve knowledge of relevant Procurement processes.
• Provide mentoring and consultation on related Procurement processes

Requirement

• Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management or equivalent.
• Must have knowledge of SAP or MRP concepts ( will be an added advantage)
• Must have good communication skills (written & verbal)
• Must have good negotiation skills in dealing with people
• Must be able to work as a team
• Must have time management to ensure timely & accurate info/details are provided and updated
• Must be able to work independently with minimal supervision
• Must have good Microsoft knowledge (Excel, power point)
• Able to manage suppliers and manage any gap in supply of materials