Procurement Executive (Senior/Junior)

EPS Malaysia; Kajang Municipal Council; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading procurement firm is seeking a Supply Chain Specialist to source and manage suppliers, ensuring compliance with Malaysian standards. The ideal candidate will have a degree in Business Administration or Supply Chain, with a minimum of 3 years experience in procurement operations. Proficiency in Chinese is essential for liaising with suppliers in China and Taiwan. The role involves negotiating favorable terms and managing shipments efficiently, requiring strong analytical and communication skills as well as familiarity with ERP systems like SAP.

Qualifications

• Minimum 3 years’ experience in purchasing or procurement operations.
• Chinese proficiency (spoken and written) to liaise with suppliers.

Responsibilities

• Source, negotiate, and manage suppliers for competitive pricing.
• Ensure compliance with Malaysian standards and regulations.
• Track and renew relevant certificates and licenses.
• Create and manage Purchase Orders and Material Master records.
• Coordinate shipment arrangements from PO issuance to delivery.

Skills

Supply chain management

Negotiation skills

Analytical skills

Communication skills

Attention to detail

Education

Degree in Business Administration or Supply Chain

Tools

SAP

Microsoft Excel

Microsoft PowerPoint

Job description

Source, negotiate, and manage suppliers to achieve competitive pricing, favorable terms, and on-time delivery.

Ensure all purchased materials comply with Malaysian standards and regulatory requirements.

Prepare and submit applications for:

• SIRIM (product certification, testing reports, labeling)
• Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
• MCMC – device certification

Track, monitor, and ensure timely renewal of all relevant certificates and licenses.

Maintain accurate documentation and records for all regulatory submissions and approvals.

Liaise with testing laboratories, consultants, and government authorities as required.

Support internal and external audits related to product compliance and import controls.

Create and manage Purchase Orders (PO) and Material Master records.

Coordinate shipment arrangements from PO issuance through delivery to warehouse or site.

Key Responsibilities

• Source, negotiate, and manage suppliers to achieve competitive pricing, favorable terms, and on-time delivery.
• Ensure all purchased materials comply with Malaysian standards and regulatory requirements.
• Prepare and submit applications for:
  • SIRIM (product certification, testing reports, labeling)
  • Suruhanjaya Tenaga (ST) – Certificate of Approval (COA) for electrical products
  • MCMC – device certification
• Track, monitor, and ensure timely renewal of all relevant certificates and licenses.
• Maintain accurate documentation and records for all regulatory submissions and approvals.
• Liaise with testing laboratories, consultants, and government authorities as required.
• Support internal and external audits related to product compliance and import controls.
• Create and manage Purchase Orders (PO) and Material Master records.
• Coordinate shipment arrangements from PO issuance through delivery to warehouse or site.

Job Requirements

• Degree in Business Administration, Supply Chain, or a related field.
• Minimum 3 years’ experience in purchasing or procurement operations.
• Chinese proficiency (spoken and written) to liaise with suppliers in China and Taiwan.
• Strong analytical, communication, and attention-to-detail skills.
• Well-organized with the ability to manage multiple tasks and meet deadlines.
• Familiar with ERP systems, preferably SAP.
• Proficient in Microsoft Excel and PowerPoint.