Junior Procurement Executive

Career Wise; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A procurement management firm in Malaysia is looking for a Procurement Support Assistant. This role involves ensuring data integrity, engaging stakeholders for process improvements, and developing procurement data management systems. The ideal candidate should have a diploma or degree in a relevant field and be proficient in Excel and PowerPoint. Fresh graduates are encouraged to apply, and the ability to speak Chinese is a plus. Flexible working hours, including overtime, may be required.

Qualifications

• 1–2 years of experience in the procurement field is preferred. Fresh graduates are encouraged to apply.
• Willingness to work flexible hours, including overtime when required.

Responsibilities

• Assist in ensuring data integrity and accuracy; maintain compliance with regulatory requirements.
• Perform data analysis and engage stakeholders for process improvement.
• Develop and maintain procurement data management systems.
• Monitor incidents, topics, issues, and case queues.

Skills

Data analysis

Stakeholder engagement

Change management

Administrative support

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Ability to read, write, and speak Chinese

Education

Diploma or Degree in Procurement, Business Administration, or a related field

Tools

iValua system

ICAP system

Job description

Overview

Support Procurement Global Indirect Business Process Owner (GPO) on the following task: Assist in ensuring data integrity and accuracy; maintain compliance with relevant regulatory requirements. Assist in process improvement initiatives by performing data analysis, engaging stakeholders and executing change management activities to drive adoption within P2P. Assist in developing and maintaining procurement data management systems, including data collection, validation, analysis and reporting. Assist GPO-owned KPI management, performing root-cause analysis and assist on the improvement plan as require. Assist GPO in defining, documenting and updating global S2P process standards, policies, procedures, RACI metrics etc. Support meetings by preparing executive-ready presentation materials including data gathering, slide preparation and handling meeting logistics, to facilitate effective status reporting, training and change management communications. Assist in monitoring the incidents, topics, issues and case queues; track status and aging for timely resolution and maintain action logs. Serve as a backup to the GPO on specific topics, providing coverage and support during the unavailability of the GPO. Perform administrative tasks as required and as assigned.

Responsibilities

• Support Procurement Global Indirect Business Process Owner (GPO) on the following task: assist in ensuring data integrity and accuracy; maintain compliance with relevant regulatory requirements.
• Assist in process improvement initiatives by performing data analysis, engaging stakeholders and executing change management activities to drive adoption within P2P.
• Assist in developing and maintaining procurement data management systems, including data collection, validation, analysis and reporting.
• Assist GPO-owned KPI management, performing root-cause analysis and assist on the improvement plan as required.
• Assist GPO in defining, documenting and updating global S2P process standards, policies, procedures, RACI metrics, etc.
• Support meetings by preparing executive-ready presentation materials including data gathering, slide preparation and handling meeting logistics to facilitate effective status reporting, training and change management communications.
• Assist in monitoring incidents, topics, issues and case queues; track status and aging for timely resolution and maintain action logs.
• Serve as a backup to the GPO on specific topics, providing coverage and support during the unavailability of the GPO.
• Perform administrative tasks as required and as assigned.

Support Procurement Local Buying activities

• Perform supplier phase in/setup and extension – deal with supplier for relevant documents and update/change in iValua system
• Request latest supplier certificate and upload in iValua system
• Upload Contracts in ICAP system (Non-Disclosure Agreement, Frame Agreement and Statement of Work)
• Update tracking file (for contract record)

Requirements

• 1–2 years of experience in the procurement field is preferred. Fresh graduates are encouraged to apply.
• Diploma or Degree in Procurement, Business Administration, or a related field.
• Proficient in Microsoft Excel and PowerPoint, with the ability to use these tools for daily operational tasks.
• Positive and proactive working attitude, with willingness to work flexible hours, including overtime when required.
• Ability to read, write, and speak Chinese is an added advantage.