Procurement Executive/Assistant

Maestro Corporation Sdn Bhd (473574-M); Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading procurement and logistics company in Malaysia seeks a Procurement and Export Operations Manager to oversee the full cycle of procurement and export tasks. You will ensure timely sourcing and compliance in international delivery while managing vendor relations and inventory. The ideal candidate will have 2-5 years' experience in procurement, preferably with a focus on export operations. A diploma or degree in related fields and proficiency in MS Office are required. Opportunities for career development are available.

Qualifications

• 2–5 years in purchasing/procurement with at least 1–2 years of solid hands-on export operations or international logistics.
• Education in a related field is often preferred.

Responsibilities

• Manage the full cycle of procurement and export operations.
• Sourcing and negotiating products and services.
• Manage purchase orders, follow up on delivery schedules.
• Provide timely reports to management on observations and compliance.
• Ensure compliance with approved policies and procedures.

Skills

Proficiency with standard MS Office applications

Education

Diploma or Degree in Procurement Management, Logistics, Supply Chain Management, Business & Commerce

Job description

To manage the full cycle of procurement and export operations, ensuring timely sourcing, cost-effective purchasing, processing & maintaining accurate procurement documents, compliant international delivery of goods, supporting cost-control initiatives and inventory management to align with company policies and achieve operational efficiency.

Key Responsibilities

Purchasing & Shipping

• 1.1. Sourcing and negotiating for products and services that follow our technical specifications, operational needs, and terms & conditions.
• 1.2. Negotiate terms, pricing, lead times and warranty.
• 1.3. Issue and manage purchase orders, follow up on production and delivery schedules, and resolve supply issues.
• 1.4. Manage approved vendor list and performance review
• 1.5. Prepare and verify export documentation: Commercial Invoice, Packing List, Bill of Lading/Air Waybill, Customs K2, Certificate of Origin, Insurance and any customer‑specified certs.
• 1.6. Coordinate closely with freight forwarders in all shipping matters, logistic warehouse in container stuffing.
• 1.7. Track that orders are received in order and timely, monitor closely in delivery until receive GRN from customer.

Inventory management

• 2.1. Review supply, demand, re-order levels and re-order quantity to prevent overstocking and running out-of-stock
• 2.2. Review the inventory management system and database receiving details (vendors information, invoices, and pricing) and issuance details (user, department, usage history) properly & timely updated and accurate manage stock take
• 2.3. Analysis and control of spare parts
  • Monitor and analyse usage
  • Manage returns, claims, and warranty issues with suppliers.
• 2.4 Liaise with internal teams (technical, stores, finance) to align supply with customer orders and production schedules

Policies and Procedures

• 3.1 Support to establish, implement and update written policies, practices, procedures, SOPs, templates, checklists, etc.
• 3.2 Ensure compliance to approved policies and procedures

Training & Development

• 1.1. Attend training

Reporting

• 5.1 Provide timely reports to the management on the observations, compliance, variance analysis and improvements
• 5.2 Ad-hoc, weekly and comprehensive monthly management report
• 3.1. Manage the safekeeping of company information and documents
• 3.2. Retain historical records by designing a filing and retrieval system and keeping past and current records.
• 7. Any other ad-hoc jobs as instructed by your superior or management from time to time.

Qualifications and Experience

Education: Diploma or Degree in Procurement Management, Logistics, Supply Chain Management, Business & Commerce or related field is often preferred.

Experience: 2–5 years in purchasing/procurement with at least 1–2 years solid hands‑on export operations or international logistics is preferred.

Requirements

• Proficiency with standard MS Office applications.
• Applicants must be willing to work in Shah Alam.