Procurement Executive

Career Wise; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A consulting firm based in Bayan Lepas, Malaysia is seeking an individual to manage supplier creation and provide training on the S2C tool. Responsibilities include ensuring compliance, data accuracy, and monitoring supplier phase in KPIs. The ideal candidate will support departments and maintain accurate master data records. This role is critical for the effective execution of supplier phases and procurement processes.

Responsibilities

• Create suppliers and support requestors in the S2C tool, ensuring compliance and data accuracy.
• Deliver training sessions for suppliers to effectively use the S2C system.
• Complete tasks per Service Catalogue and Guidelines while applying First Time Right Method.
• Monitor timely delivery of information/documents for Supplier Phase closure.
• Update and maintain master data records within the S2C tool.
• Communicate with departments and handle Supplier Phase escalation.
• Meet Supplier Phase In KPIs such as cycle time and data quality.
• Meet Procurement ordering KPIs including PR/PO cycle time and compliance.

Job description

Responsibilities

• Suppliers creation including support of requestors and suppliers in the S2C tool. This includes verifying supplier information, ensuring compliance with organizational standards, and inputting data accurately in S2C tool.
• Delivery of training sessions and ongoing support to ensure suppliers can effectively navigate the S2C system and input supplier data accurately in S2C tool.
• Complete all the tasks according to the Service Catalogue, Guidelines, and Working Instructions ensuring First Time Right Method is applied consistently.
• Monitoring timely delivery of missing information/documents to ensure smooth execution to closure of Supplier Phase in Service Requests.
• Continuously update and maintain master data records within S2C tool. This includes supplier pure master data information, commercial data, and other relevant data to ensure accuracy and completeness.
• Communication with other departments subject matter experts and key stakeholders on Supplier phase in status and reporting and also handle supplier Phase in escalation (1st level).
• Meet Supplier Phase In Key Performance Indicator (KPI), such as Cycle time taken in supplier phase in, Quality of Supply Phase in (Data Quality and Completeness), No of escalation and action plans closure etc.
• Meet Procurement ordering KPIs such as PR/PO cycle time, order confirmation, PO accuracy, compliances and etc.