Procurement Executive

NCS Global Technology Sdn Bhd; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading technology company in Malaysia seeks a Procurement Support Specialist to aid in daily operations and ensure data integrity. The role involves assisting in process improvement initiatives and managing procurement data systems. Ideal candidates should have a degree in a relevant field, be proficient in English and Mandarin, and possess strong analytical skills. Fresh graduates are welcome to apply. Flexibility in hours, including overtime, is required.

Qualifications

• 1–2 years of relevant working experience; fresh graduates are encouraged to apply.
• Willingness to work flexible hours, including overtime when required.
• Able to work independently and in a fast-paced environment.

Responsibilities

• Support the Procurement Global Indirect Business Process Owner (GPO) in daily operations.
• Ensure procurement data integrity, accuracy, and compliance with relevant regulatory requirements.
• Assist in process improvement initiatives through data analysis and stakeholder engagement.
• Develop, maintain, and manage procurement data systems.
• Prepare executive-ready presentations and support meetings.

Skills

Proficient in spoken and written English

Proficient in spoken and written Mandarin

Proficient in Microsoft Excel

Proficient in Microsoft PowerPoint

Attention to detail

Analytical skills

Data management skills

Education

Diploma or Bachelor’s Degree in Procurement, Business Administration, Information Technology, or a related field

Job description

Job Responsibilities

• Support the Procurement Global Indirect Business Process Owner (GPO) in daily operations
• Ensure procurement data integrity, accuracy, and compliance with relevant regulatory requirements
• Assist in process improvement initiatives through data analysis, stakeholder engagement, and change management activities within the P2P process
• Develop, maintain, and manage procurement data systems including data collection, validation, analysis, and reporting
• Support KPI management, including root-cause analysis and improvement action plans
• Assist in defining, documenting, and updating global S2P process standards, policies, procedures, and RACI metrics
• Prepare executive-ready presentations and support meetings, including data gathering, slide preparation, and meeting logistics
• Monitor incidents, issues, and case queues; track status, aging, and ensure timely resolution while maintaining action logs
• Act as backup support to the GPO when required
• Perform administrative and ad-hoc tasks as assigned
• Support local buying activities including supplier phase-in, setup, and extensions
• Coordinate with suppliers to obtain required documentation and update records in the iValua system
• Request and upload supplier certificates into the iValua system
• Upload contracts into the ICAP system (NDA, Frame Agreement, Statement of Work)
• Maintain and update procurement and contract tracking records

Job Requirements

• Diploma or Bachelor’s Degree in Procurement, Business Administration, Information Technology, or a related field
• 1–2 years of relevant working experience; fresh graduates are encouraged to apply
• Proficient in spoken and written English and Mandarin
• Proficient in Microsoft Excel and PowerPoint
• Strong attention to detail with good analytical and data management skills
• Positive and proactive working attitude
• Willingness to work flexible hours, including overtime when required
• Able to work independently and in a fast-paced environment