Procurement Admin Clerk

Assunta Hospital; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A healthcare organization in Malaysia is seeking a candidate to assist with purchasing processes. The role includes preparing and verifying purchase requisitions and orders, communicating with vendors, and ensuring accurate filing of purchasing documents. Qualifications include at least a Diploma in relevant fields, strong organizational and communication skills, and proficiency in English and Bahasa Malaysia. Prior procurement experience is advantageous, and fresh graduates with strong administrative skills are encouraged to apply.

Qualifications

• At least SPM / Diploma / Bachelor’s Degree in Business Administration, Supply Chain, or related fields.
• Strong attention to detail, accuracy in documentation, and good organizational skills.
• Prior experience in procurement workflow is an advantage.

Responsibilities

• Assist in preparing purchase requisitions and purchase orders.
• Ensure timely processing of orders for medical and non-medical supplies.
• Communicate with vendors to obtain quotations and negotiate pricing.

Skills

Attention to detail

Communication skills

Negotiation skills

Organizational skills

Basic computer skills

Education

SPM / Diploma / Bachelor’s Degree in Business Administration, Supply Chain

Tools

Microsoft Office (Excel)

Job description

Assist in preparing purchase requisitions (PR) and purchase orders (PO).

Verify item specifications, stock availability, and request clarifications from stakeholders.

Ensure timely processing of orders for medical consumables, pharmaceuticals, laboratory items, machineries and non-medical supplies.

Communicate and follow up with existing and new vendors to obtain quotations, negotiate pricing, check lead times, and follow up on deliveries.

Ensure accurate segregation of PRs, POs, delivery orders, invoices, contracts and filing for quotations, and other necessary purchasing documents.

Monitor pending POs and follow up submission of invoices from supplier.

Assist in verifying goods received and resolving discrepancies.

Perform general administrative and ad-hoc tasks for the Purchasing Department.

Requirements

At least SPM / Diploma / Bachelor’s Degree in Business Administration, Supply Chain, or other related fields.

Strong attention to detail, accuracy in documentation, and good organizational skills.

Prior experience and knowledge in procurement workflow and process is an advantage (healthcare setting is preferred).

Fresh graduates with strong administrative skills may be considered.

Strong command in English and Bahasa Malaysia. Ability to communicate in Mandarin is a plus.

Good communication and negotiation skills for dealing with vendors and internal stakeholders.

Basic knowledge of computer filing and Microsoft Offices (Excel).