PMO Manager (DC Migration) - Planning Office

SYNAPXE PTE. LTD.; Pasir Panjang; On-site; MYR 80,000 - 120,000; Full time

Job summary

A strategic project management firm in Malaysia is seeking a resource to manage the PMO activities for various applications. The role involves planning, tracking project progress, and collaborating with internal and external teams. Ideal candidates have experience in project management, strong analytical skills, and are proficient in Microsoft Office. Excellent communication skills are essential, along with an ability to manage multiple tasks effectively.

Qualifications

• Experience with project management methodology and knowledge of the system development life cycle.
• Ability to think strategically and apply IT policies.
• Strong communication and negotiation skills with stakeholders.
• Ability to manage multiple projects and prioritize tasks effectively.
• Effective verbal and written communication skills.

Responsibilities

• Manage day-to-day activities in the PMO and track project milestones.
• Provide timely updates to stakeholders on project status.
• Handle meeting coordination and record action items.
• Monitor and report new risks and issues during the project lifecycle.
• Implement communication plans to keep stakeholders aligned.

Skills

Project management methodology

Analytical skills

Communication skills

Problem-solving skills

Negotiation skills

Interpersonal skills

Tools

Microsoft Office Tools

Job description

Overview:

This resource manages the day-to-day activities for the PMO of a strategic project and is member of the Project Management and Change Management Office (PMCO).

This resource is responsible to support the Project Director and Project Manager to successfully deliver a program comprising of various applications delivering a specific scope over multiple years. He/ She is to ensure the project is well planned, on-track, highlights and tracks issues across different functions immediately and escalates any potential risks early to avoid project failure. He/ She work with cross functional teams, works in collaboration and co-ordinates with business users, internal and external teams, and vendors to ensure project is successfully completed within budget & scope, on time and with quality. He/ She provides regular progress update to key stakeholders and management and escalate issues for resolution in a timely manner.

Role and Responsibilities:

1. Maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/ vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.

2. Manage day-to-day activities in the Program Management Office (PMO) such as project governance and tracking of milestones and completeness of documentation.

3. Perform timely update to stakeholders on project progress, issues, risks, resources, and budgets.

4. Secretariat for project, manage meeting coordination, preparation, record action items, decisions and ensure follow-up on assigned tasks.

5. Monitor and manage new risks and issues throughout the project implementation life cycle.

6. Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor

7. Escalate new risks and issues, where necessary, to project steering committee/project sponsor for attention and resolution

8. Implement communication plan to ensure various stakeholders are updated and aligned

9. Manage project health and maintain project governance standards and guidelines.

10. Establish and enforce the change control process on requirements and perform impact assessment to budget, resource & schedule when there is change of scope

Requirements / Qualifications:

1. Experience with project management methodology and knowledge of the system development life cycle

2. Ability to think strategically; understand, interpret and apply policies as it applies to IT enablement; strong in analytical and problem-solving skills

3. Well-developed communication, consultation, negotiation and advocacy skills and a proven ability to establish and cultivate relationships with a variety of key stakeholders.

4. Ability to manage multiple project activities at the one time and excellent prioritization skills.

5. Ability to think strategically and report effectively.

6. Excellent professional written and verbal communication skills, plus effective interpersonal skills

7. Proficient in Microsoft Office Tools