Personal Assistant

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.; Shah Alam; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading recruitment agency in Shah Alam is looking for a proactive Personal Assistant to the Managing Director. The role involves high-level administrative support, managing schedules, and acting as a liaison between internal and external parties. Candidates should have a Diploma in Business Administration and at least 3 years of experience as a Personal Assistant. The position offers multiple benefits including a performance bonus and a balanced work-life schedule.

Benefits

Monthly meal coupon

Yearly performance bonus

Outpatient medical

Free parking

Work-life balance

Qualifications

• 3 years of experience as a Personal Assistant or similar role.
• Able to handle confidential information with discretion.
• Friendly, respectful, and well-mannered.

Responsibilities

• Provide administrative and operational support to the Managing Director.
• Manage the MD’s schedule and travel arrangements.
• Prepare meeting agendas and record minutes.
• Act as liaison between the MD and internal/external parties.
• Organize and maintain confidential documents.

Skills

Organizational skills

Communication skills

Time management

Fluent in English

Fluent in Bahasa Malaysia

Proactive attitude

Multitasking

Education

Diploma in Business Administration or related field

Job description

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We are seeking a professional and proactive Personal Assistant to the Managing Director to provide high-level administrative and operational support. This role requires strong organizational skills, discretion, and the ability to represent the Managing Director professionally when dealing with internal and external parties.

Key Responsibilities

• Provide comprehensive administrative and operational support to the Managing Director
• Manage the MD’s schedule, appointments, meetings, travel arrangements, and confidential matters
• Prepare meeting agendas, record accurate minutes, and follow up on action items
• Act as the main liaison between the MD, internal departments, suppliers, and external parties
• Organize, maintain, and safeguard confidential documents and records
• Prepare reports and documents as required
• Assist with special projects, supplier sourcing, and ad-hoc tasks assigned by the MD

Requirements

• Minimum Diploma in Business Administration, Secretarial Studies, or related field
• At least 3 years of experience as a Personal Assistant, Executive Assistant, or similar role
• Fluent in English and Bahasa Malaysia (Japanese language skills are an added advantage)
• Strong organizational, communication, and time management skills
• Able to multitask effectively and handle confidential information with discretion
• Friendly, respectful, proactive, and well-mannered
• Able to perform analysis and simulations (comparisons, evaluations, etc.)
• Working Hours: Monday – Friday, 8:00 AM – 5:15 PM

Hiring Process

• Matrimonial Leave
• Compassionate Leave
• Monthly meal coupon
• Executive position fixed allowance
• Outpatient medical (pay & claim basis)
• Free parking
• Work-life balance
• Funeral expenses coverage
• Yearly performance bonus
• Salary adjustment after probation (based on performance)
• Interested applicants, kindly send your resume in MS WORD format to [e-mail] or please click on “Apply Now” and provide the below details in your resume.

Unlock job insights

Registration No. 202401044006/(1589852-P)

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Do you have secretarial experience?
• How would you rate your English language skills?

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