Personal Assistant to Director （Preferred Male）

SENGA AI ENTERPRISE; Kuala Lumpur; On-site; MYR 30,000 - 50,000; Full time

Job summary

A dynamic enterprise in Kuala Lumpur is seeking a skilled Personal Assistant to the Director. This role involves administrative and secretarial support, effective calendar management, and global travel arrangements. Ideal candidates will have over 2 years of executive assistant experience, strong organizational skills, and fluency in Chinese. The position requires strong communication abilities and the capability to handle sensitive information confidentially. This role offers a foundational opportunity to support executive management in a fast-paced environment.

Qualifications

• Minimum 2 years of experience in a similar personal assistant or executive assistant role.
• Excellent organisational and time management skills.
• Proficient in the use of office productivity software.
• Must possess driving capability and hold a valid driving license.
• Strong communication and interpersonal skills.
• Discreet and professional, with strong attention to detail.
• Flexible and adaptable with a proactive approach.
• Fluency in Chinese and effective communication in English is an advantage.

Responsibilities

• Provide comprehensive administrative and secretarial support to the Director.
• Manage calendars, coordinate meetings, and handle correspondence.
• Prepare and proofread documents, reports, and presentations.
• Conduct research and provide analysis to support decision-making.
• Handle travel arrangements including booking flights and accommodation.
• Serve as the primary point of contact for the Director.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Confidentiality

Driving capability

Fluency in Chinese

Job description

We are seeking a highly skilled and experienced Personal Assistant to join our dynamic team. As the Personal Assistant to the Director, you will play a crucial role in supporting the smooth operation of the business and ensuring the Director's time is managed efficiently. The position is mainly based in Malaysia, but you must be ready to travel globally whenever required.

What you'll be doing

• Providing comprehensive administrative and secretarial support to the Director, including managing calendars, coordinating meetings, and handling correspondence
• Preparing and proofreading documents, reports, and presentations on behalf of the Director
• Conducting research and providing analysis to support the Director's decision-making process
• Handling travel arrangements, including booking flights, accommodation, and arranging itineraries
• Serving as the primary point of contact for the Director, screening and prioritising communications
• Assisting with special projects and ad-hoc tasks as required

What we're looking for

• Minimum 2 years of experience in a similar personal assistant or executive assistant role, preferably within a corporate or professional services environment
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Proficient in the use of office productivity software, including Microsoft Office suite
• Must possess driving capability, be able to drive, and hold a valid driving license
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
• Discreet and professional, with a keen eye for detail and the ability to maintain confidentiality
• Flexible and adaptable, with a proactive and solution-oriented approach
• Fluent in Chinese, both written and verbal, with the ability to communicate effectively in English an advantage