Personal Assistant to Director

SENGA AI ENTERPRISE; Sarawak; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic tech firm is seeking a highly skilled Personal Assistant to join their team in Hong Kong. This permanent, full-time role involves providing comprehensive support to the Director, including managing schedules, organizing meetings, and preparing documents. Candidates should have at least 2 years of relevant experience, strong communication skills, and be fluent in Mandarin. The role requires discretion and excellent organizational abilities, with the capability to handle travel arrangements and assist with various projects.

Qualifications

• Minimum 2 years of experience as a personal or executive assistant.
• Excellent organisational and time management skills.
• Proficient in the use of Microsoft Office suite.
• Strong communication and interpersonal skills.
• Discreet and professional with keen attention to detail.
• Fluent in Mandarin; English proficiency is advantageous.

Responsibilities

• Provide comprehensive administrative support to the Director.
• Manage calendars, coordinate meetings, and handle correspondence.
• Prepare and proofread documents, reports, and presentations.
• Conduct research to support decision-making.
• Handle travel arrangements and bookings.
• Serve as the primary contact for the Director.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Discretion

Adaptability

Tools

Microsoft Office

Job description

Personal Assistant to Director（Permanently based in Hong Kong）

About the role

We are seeking a highly skilled and experienced Personal Assistant to join our dynamic team. As the Personal Assistant to the Director, you will play a crucial role in supporting the smooth operation of the business and ensuring the Director's time is managed efficiently. This is a full-time, permanent position based in Hong Kong.

What you'll be doing

• Providing comprehensive administrative and secretarial support to the Director, including managing calendars, coordinating meetings, and handling correspondence
• Preparing and proofreading documents, reports, and presentations on behalf of the Director
• Conducting research and providing analysis to support the Director's decision-making process
• Handling travel arrangements, including booking flights, accommodation, and arranging itineraries
• Serving as the primary point of contact for the Director, screening and prioritising communications
• Assisting with special projects and ad-hoc tasks as required

What we're looking for

• Minimum 2 years of experience in a similar personal assistant or executive assistant role, preferably within a corporate or professional services environment
• Excellent organisational and time management skills, with the ability to prioritise tasks and meet deadlines
• Proficient in the use of office productivity software, including Microsoft Office suite
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels
• Discreet and professional, with a keen eye for detail and the ability to maintain confidentiality
• Flexible and adaptable, with a proactive and solution-oriented approach
• Fluent in Mandarin, both written and verbal, with the ability to communicate effectively in English an advantage