Personal Assistant to Director

MOUSE GROUP SDN. BHD.; Port Klang, Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private company based in Malaysia is seeking a Personal Assistant to support the director through a variety of administrative tasks, including managing schedules, coordinating with teams, and preparing documents. The ideal candidate should be proficient in Mandarin, English, and Bahasa Malaysia, with relevant experience in construction, machinery rental, or restaurant businesses. This role requires strong organizational skills and the ability to work independently. The position may involve answering calls during off days and occasional travel.

Qualifications

• Knowledge or exposure to construction, machinery rental, and restaurant businesses.
• Willing to answer work-related calls during off days.
• Computer literate with strong proficiency in common office software.

Responsibilities

• Provide administrative and personal support to the director.
• Liaise with internal teams and business partners.
• Coordinate schedules, meetings, and travel arrangements.

Skills

Knowledge in construction and machinery rental

Fluent in Mandarin

Fluent in English

Fluent in Bahasa Malaysia

Proficient in Microsoft Office

Organizational skills

Job description

Responsibilities

• Provide comprehensive administrative and personal support to the director and the companies.
• Liaise with internal teams, clients, suppliers, and business partners across construction, machinery rental, and restaurant operations.
• Coordinate and manage schedules, meetings, travel arrangements, and appointments.
• Assist in preparing reports, documents, and presentations.
• Manage online banking matters.
• Monitor and respond to utilities for offices and restaurants.
• Monitor and respond for restaurant licenses, workers’ working permits, workers’ wages calculation, and related restaurant matters.
• Update company website.
• Assist in marketing related matters for the restaurant.
• Travel locally or overseas when required to support business needs.
• Assist with basic IT and system-related matters, including coordination with service providers.

Requirements

• Possess knowledge or exposure to construction, machinery rental, and restaurant businesses.
• Proficient in Mandarin, English, and Bahasa Malaysia, as one of the shareholders is from China.
• Willing and able to answer work‑related calls during off days and public holidays, when necessary.
• Willing and able to travel as required.
• Computer literate with strong proficiency in common office software (e.g. Microsoft Office, email, document management systems).
• Basic knowledge of servers, IT systems, or network environments will be an added advantage.
• Well‑organised, responsible, and able to handle confidential information.
• Able to work independently with minimal supervision.

Application Questions

• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant to the Director?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?