Personal Assistant Mandarin Speaking

One Hope Charity & Welfare; Selangor; On-site; MYR 36,000 - 48,000; Full time

Job summary

A charitable organization in Petaling Jaya is seeking a proactive and resourceful individual for a secretarial position. The ideal candidate will have a diploma in relevant fields and at least 2 years of experience in administrative roles. Excellent communication skills in Mandarin, Bahasa Malaysia, and English are essential. This is an onsite position, and responsibilities include supporting the Chairman, managing correspondence, and maintaining organized records. Benefits include medical coverage, training, and annual leave.

Benefits

Medical Benefit

Training

EPF

SOCSO

Annual Leave

EIS

Qualifications

• At least 2 years of working experience in the related field.
• Extensive experience in creating documents and spreadsheets.
• Fluent in Mandarin, Bahasa Malaysia, and English.

Responsibilities

• Perform secretarial and administrative duties.
• Manage correspondence on behalf of the Chairman.
• Maintain a secure filing system for confidential files.
• Prepare facilities for scheduled or urgent matters.
• Remind the Chairman of important tasks and deadlines.
• Support activities and events as required.

Skills

Excellent written and verbal communication skills

Office software proficiency (MS Word, Excel, Outlook, PowerPoint)

Ability to multitask

Resourcefulness and proactiveness

Strong follow-up capability

Computer literacy

Education

Diploma or higher qualification in Business Studies, Administration, or Secretarial

Job description

Requirements

• Candidate must possess at least Diploma or higher qualification in Business Studies, Administration, Secretarial or equivalent.

• At least 2 years of working experience in the related field are required for this position.

• Excellent written and verbal communication skills in Mandarin, Bahasa Malaysia, English.

• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, Outlook and PowerPoint.

• High capability in follow-ups.

• Able to multitask, resourceful & proactive with good common sense & also sense of urgency.

• Computer literacy, well versed with Microsoft applications such as Word, Outlook, Excel etc.

Work Location: Petaling Jaya

No Hybrid / Remote work (ONSITE JOB)

Interested applicants must submit detailed resume with recent photo and date of birth.

Responsibilities

• Reporting to the Chairman and performing secretarial and administrative duties.

• Managing internal and external correspondence on behalf of the Chairman as and when necessary.

• Maintain a well-organized filing system that secures confidential files.

• Preparing facilities for scheduled or urgent matters.

• Reminding the Chairman of important tasks and deadlines.

• Miscellaneous tasks to support the Chairman and team members.

• Provide support, participate and assist in activities and events duties as and when required.

• Any other adhoc task to be assign from time to time.

Working Schedule will subject to Chairman's schedule

Benefits

• Medical Benefit
• TrainingEPF
• SOCSO
• Annual Leave
• EIS