Personal Assistant Executive

SmartHire by SEEK; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading Data Centre Consultancy firm is seeking a Personal Assistant Executive in Petaling Jaya, Malaysia. In this role, you will support the CEO by managing schedules, facilitating communication, coordinating events, and collaborating across departments. The ideal candidate will have at least 5 years of experience in a similar position, possess strong planning and organizational skills, and be proficient in English, Bahasa Malaysia, and Mandarin. Attractive remuneration and benefits are offered.

Benefits

Annual leaves

Qualifications

• At least 5 years of experience in a secretarial or personal assistant role, preferably supporting a CEO.
• Proficiency in English, Bahasa Malaysia, and Mandarin is essential.

Responsibilities

• Organize and coordinate the CEO's daily activities, appointments, travel, and meetings.
• Act as the primary point of contact between the CEO and stakeholders.
• Assist in planning and executing both internal and external events.
• Prepare meeting materials, take minutes, and manage correspondence.
• Work closely with departments to support special projects.

Skills

Exceptional planning

Organizational skills

Problem-solving

Interpersonal skills

Adaptability to change

Education

Bachelor's Degree or Diploma in Secretarial Practice or Business Administration

Job description

Our client Powerware Systems Sdn. Bhd. is seeking a Personal Assistant Executive to join their team!

This is an exciting opportunity for a dedicated and experienced Personal Assistant to play a key role in supporting the CEO of a prominent Data Centre Consultancy firm, an affiliate company of Hitachi Sunway Information Systems. This role offers a chance to work in a dynamic environment, contributing to the efficient operation of the executive's office and the overall success of the company.

About Our Client

Powerware Systems Sdn. Bhd. is a leading player in the Data Centre Consultancy, Design & Build sector, committed to providing innovative solutions and services. Located in Petaling Jaya, Selangor, they are part of the Hitachi Sunway Information Systems family, offering a collaborative and forward-thinking work environment.

What you'll be doing?

Manage Executive's Schedule: Organize and coordinate the CEO's daily activities, appointments, travel, and meetings with precision and efficiency.

Facilitate Communication: Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring clear and effective message delivery.

Event Coordination: Assist in planning and executing both internal and external events, ensuring seamless logistics and a professional atmosphere.

Document Management: Prepare and compile meeting materials, take minutes, and manage correspondence with a high level of accuracy and confidentiality.

Cross-Departmental Collaboration: Work closely with various departments to support special projects and initiatives, adapting to changing priorities with ease.

Ad-hoc Administrative Support: Provide additional administrative support as needed, including occasional travel and flexible working hours.

Who are they looking for?

Educational Background: A Bachelor's Degree or Diploma in Secretarial Practice, Business Administration, or a related field is preferred. Experience counts as much as formal education in this role.

Professional Experience: At least 5 years of experience in a secretarial or personal assistant role, ideally supporting a CEO or director.

Language Proficiency: Proficiency in English, Bahasa Malaysia, and Mandarin is essential for effective communication within a diverse team and client base.

Skills and Attributes: Exceptional planning, organizational, and problem-solving skills, with a detail-oriented approach. Ability to work independently and take initiative, coupled with strong interpersonal skills.

Why should you consider this opportunity?

Our client offers an attractive remuneration package and other benefits, such as:

• Annual leaves

Working Schedule: Monday to Friday, 9:00 AM - 6:30 PM

How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!

We welcome candidates from all backgrounds to apply and are committed to providing equal opportunities for all.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following languages are you fluent in?
• How much notice are you required to give your current employer?