Personal Assistant

Hua Yang Berhad; Selangor; On-site; MYR 40,000 - 60,000; Full time

Job summary

A local company in Selangor is seeking an experienced Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will have a Diploma or higher, at least 4 years of related experience, and proficiency in English, Mandarin, and Bahasa Malaysia. Responsibilities include managing the CEO's schedule, organizing meetings, and ensuring timely communication with stakeholders. Opportunity to work in a dynamic environment with competitive perks.

Benefits

Medical (Outpatient Clinical)

Wellness (Dental/ Optical/ Health Screening)

Group Insurance Coverage

Parking

Family Care Benefits

Miscellaneous Allowance

Various Employee Welfares

Qualifications

• At least 4 years of experience in a related field.
• Proficient in English, Mandarin & Bahasa Malaysia.
• Capable of working independently and professionally.

Responsibilities

• Provide secretarial duties and administration support to the CEO.
• Coordinate the CEO's scheduling and travel arrangements.
• Organize meetings and take meeting minutes.

Skills

Self-motivation

Problem-solving skills

Attention to detail

Effective communication

Education

Diploma or higher in any field

Job description

Perks and benefits

• Medical (Outpatient Clinical)
• Wellness (Dental/ Optical/ Health Screening)
• Group Insurance Coverage
• Parking
• Family Care Benefits
• Miscellaneous Allowance
• Various Employee Welfares

Duties & Responsibilities:

• Provide a full range of confidential secretarial duties and overall administration support to the Chief Executive Officer (CEO).
• Plan, maintain and coordinate the CEO's scheduling management, travel and accommodation arrangements, arrange lunch / dinner venue reservation and plan annual leaves.
• Effectively supporting the CEO by compile, proofread, and reviewing all incoming calls, e-mails, documents and ensuring timely correspondence and approvals.
• Organize meetings and follow up actions post meetings. Take meeting minutes or provide general assistance during presentations if required to do so.
• Respond to Board members and other stakeholders' queries in a timely and professional manner, both orally and in writing occasionally.
• Liaise and co-ordinate with HOD / internal staff / Board members and Business Associates.
• Plan, organize, manage and co-ordinate Driver’s schedule.

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree, any field.
• At least 4 year(s) of working experience in the related field is required for this position.
• Self-motivation, result oriented, problem-solving skills, confident, positive personality and good business acumen.
• High degree of accuracy, resourceful, attention to detail and strong work ethics
• Communicate effectively in English, Mandarin & Bahasa Malaysia (spoken and written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Able to work independently and interact professionally with all parties of various department in the company.
• Working Location: HQ - Hua Yang Berhad.