Personal Assistant

Adecco; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent organization in Selangor, Malaysia, is looking for a highly organized and resourceful Personal Assistant to support their Director. The role involves managing schedules, coordinating travel, handling correspondence, and maintaining confidential documents. The ideal candidate will have 2-4 years of experience in a similar role, strong communication skills, and a high level of discretion to navigate both business and personal matters effectively.

Qualifications

• 2–4 years of experience as a Personal Assistant or similar high-level support role.
• Ability to handle confidential and sensitive matters with discretion.
• Proactive and able to anticipate needs in a fast-paced environment.

Responsibilities

• Manage day-to-day scheduling and calendar coordination.
• Arrange travel itineraries and oversee related logistics.
• Act as a point of contact, managing emails, calls, and correspondence.
• Maintain and organise confidential documents and files.

Skills

Organisational skills

Multitasking abilities

Communication skills

Discretion

Tools

Microsoft Office

Google Suite

Scheduling tools

Communication platforms

Job description

Adecco’s client is seeking a highly organised and resourceful Personal Assistant to provide dedicated support to their Director, covering both business and personal matters. The ideal candidate is proactive, discreet, and able to anticipate needs while ensuring smooth daily coordination in a fast-paced executive environment.

Key Responsibilities

• Manage day-to-day scheduling, including calendar coordination, meeting arrangements, and reminders.
• Arrange and oversee travel itineraries (local and international), including ticketing, accommodation, transportation, and related logistics.
• Handle and coordinate both corporate and personal appointments to optimise the Director’s time efficiently.
• Act as the first point of contact, managing emails, calls, and correspondence with professionalism and discretion.
• Maintain and organise confidential documents, records, and files.
• Liaise with internal and external stakeholders, including business partners, service providers, and private contacts.
• Accompany the Director to networking events, meetings, and engagements when required.
• Provide ad-hoc executive support to ensure smooth day-to-day operations.

Requirements

• 2–4 years of experience as a Personal Assistant, Executive Assistant, or in a similar high-level support role.
• Strong organisational and multitasking abilities with a high level of attention to detail.
• Excellent communication skills with the ability to represent the Founder professionally.
• High level of discretion and ability to handle confidential and sensitive matters.
• Proficient in scheduling tools, communication platforms, and Microsoft Office/Google Suite.