Personal Assistant

YH Tan & Associates; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A professional services firm in Puchong is seeking an experienced Personal Assistant to support the Managing Partner. The ideal candidate will have at least 3 years of experience in a similar role, demonstrating strong organisational, communication, and time-management skills. Responsibilities include managing calendars, handling confidential correspondence, and providing general administrative support. The position offers competitive remuneration, professional development opportunities, and a flexible working environment.

Benefits

Competitive remuneration

Opportunities for professional development

Flexible working arrangements

Qualifications

• A minimum of 3 years’ experience as a Personal Assistant or Executive Assistant.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• A high level of discretion, integrity, and professionalism.

Responsibilities

• Providing end‑to‑end personal and executive support to the Managing Partner.
• Managing complex calendars and scheduling meetings.
• Preparing meeting agendas and recording minutes.
• Handling confidential correspondence and drafting communications.
• Providing general administrative support including data entry and document control.
• Anticipating needs and proactively resolving issues.

Skills

Organisational skills

Communication skills

Time management

Proficiency in Microsoft Office

Discretion and integrity

Job description

We are seeking a highly organised, dependable, and discreet Personal Assistant to provide direct support to the Managing Partner of YH Tan & Associates PLT. This is a trusted, hands‑on role requiring a high level of professionalism, judgment, and confidentiality. The successful candidate will work closely with senior leadership and play a key role in ensuring both business and administrative matters are managed efficiently and seamlessly.

About the Role

We are seeking a highly organised, dependable, and discreet Personal Assistant to provide direct support to the Managing Partner of YH Tan & Associates PLT. This is a trusted, hands‑on role requiring a high level of professionalism, judgment, and confidentiality. The successful candidate will work closely with senior leadership and play a key role in ensuring both business and administrative matters are managed efficiently and seamlessly.

Key Responsibilities

Your responsibilities will include, but are not limited to:

• Providing end‑to‑end personal and executive support to the Managing Partner
• Managing complex calendars, scheduling meetings, and coordinating travel and appointments
• Preparing meeting agendas, recording minutes, tracking action items, and ensuring timely follow‑ups
• Handling confidential correspondence, including drafting emails, letters, and professional communications
• Liaising with internal teams, clients, regulators, and external stakeholders in a professional and tactful manner
• Providing general administrative support, including filing, data entry, document control, and record management
• Assisting with special projects, ad‑hoc assignments, and occasional external coordination or errands as required
• Anticipating needs, prioritising tasks, and proactively resolving administrative or logistical issues

Requirements

To be successful in this role, you should have:

• A minimum of 3 years’ experience as a Personal Assistant or Executive Assistant, preferably in a professional services environment
• Excellent written and verbal communication skills, with confidence in engaging stakeholders at all levels
• Strong organisational and time‑management skills, with the ability to handle multiple priorities independently
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• A high level of discretion, integrity, and professionalism, with proven ability to handle sensitive and confidential matters
• Sound judgment, reliability, and a strong sense of responsibility
• A proactive, solutions‑oriented mindset with flexibility to support both structured and ad‑hoc requirements

What We Offer

At YH Tan & Associates PLT, we value trust, professionalism, and long‑term working relationships. We offer:

• Competitive remuneration commensurate with experience
• Opportunities for professional development and career growth
• A supportive, respectful, and collaborative working environment
• Flexible working arrangements to support work‑life balance

About Us

YH Tan & Associates PLT is a well‑established professional services firm providing audit, accounting, taxation, and business advisory services to clients across various industries. We are known for our technical competence, integrity, and commitment to delivering high‑quality solutions.

This role is ideal for a mature, trustworthy, and highly organised Personal Assistant who values confidentiality, takes ownership, and thrives in supporting senior leadership in a dynamic professional environment.

If you meet the above criteria, we invite you to apply.