Personal Assistant

BENPHYSIO GROUP; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A healthcare organization is seeking a Full-time Personal Assistant based in Kota Damansara, Selangor. The role involves managing the CEO’s schedule, organizing meetings, and handling confidential correspondence. Applicants should have 2-3 years of relevant experience and fluency in Mandarin, Cantonese, English, and Bahasa Malaysia. Flexible hours are available, and candidates must be able to travel as needed. Strong organizational and communication skills are essential for this position.

Qualifications

• 2-3 years of relevant work experience required for this role.
• Experience supporting senior management or C-suite is preferred.

Responsibilities

• Manage and maintain the CEO’s calendar, schedule, and appointments.
• Organize meetings, prepare agendas, and follow-up actions.
• Handle confidential documents and correspondence.
• Assist with presentation and report preparation.
• Coordinate travel arrangements both local and overseas.
• Support personal tasks and errands for the CEO.

Skills

Fluent in Mandarin

Fluent in Cantonese

Strong communication in English

Strong communication in Bahasa Malaysia

Flexibility

Job description

BENPHYSIO GROUP is hiring a Full time Personal Assistant role in Kota Damansara, Selangor. Apply now to be part of our team.

Requirements for this role:

• Flexible hours available
• 2-3 years of relevant work experience required for this role

A. Executive Support

1. Manage, coordinate, and maintain the CEO’s calendar, schedule, and appointments.
2. Organize meetings, prepare agendas, minutes, and follow-up actions.
3. Handle confidential documents, reports, and correspondence with discretion.
4. Assist with preparation of presentations, reports, and communication materials.
5. Screen, prioritize, and route communications on behalf of the CEO.

B. Operational & Administrative Support

1. Coordinate travel arrangements (local & overseas), transportation, accommodation, and itineraries.
2. Manage business documentation, filing systems, and record-keeping.
3. Liaise with internal departments, external partners, and stakeholders professionally.
4. Assist in monitoring CEO’s projects, tasks, and deadlines, ensuring timely follow-up.

C. Personal Assistance

1. Support personal tasks such as scheduling family appointments, personal errands, and household administrative matters.
2. Handle ad-hoc personal responsibilities assigned by the CEO with confidentiality and care.
3. Assist in coordinating personal travel, events, and logistics when required.

D. Communication & Translation

1. Act as translator/interpreter for Mandarin & Cantonese-speaking stakeholders.
2. Handle communication with Chinese-speaking partners, patients, or vendors when needed.

E. Logistics & Travel Flexibility

1. Must be able to travel to branches, external meetings, or events as required.
2. Must possess own transport and maintain good punctuality and mobility.

Language Skills (Mandatory)

• Fluent in Mandarin and Cantonese (spoken & reading).
• Strong communication in English and Bahasa Malaysia.

Experience

• Minimum 2 years experience as a PA, Executive Assistant, or Administrative Executive.
• Experience supporting senior management or C-suite is highly preferred.