Personal Assistant

5G-Starlink Pte.; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A technology company based in Malacca is seeking a diligent individual to oversee report submissions, coordinate communications, and assist the General Manager. Candidates must be fluent in Mandarin, English, and Bahasa Malaysia, with a diploma in relevant fields. Responsibilities include collaborating with departments, preparing reports, and managing travel arrangements. This role suits someone meticulous, able to multi-task, with strong interpersonal skills and experience in data analysis.

Qualifications

• Primary language required is Mandarin to liaise with China HQ.
• At least 2 years of working experience in a related field preferred.
• Must be meticulous and able to multi-task.

Responsibilities

• Monitor and supervise report submission from various departments.
• Prepare and submit weekly/monthly reports to CPM.
• Coordinate travel arrangements including itineraries and hotel bookings.

Skills

Data analysis

Negotiation skills

Interpersonal skills

MS Excel

Education

Diploma or higher in Business Studies, Administration, Management, Secretarial or equivalent

Job description

• Monitor and supervise report submission of various departments. Compile and update General Manager on the reports (weekly).
• Prepare and submit weekly/monthly report to CPM.
• Inter‑department collaboration on various projects/planning. (Majority completed within timeline).
• Patient, serious towards work matters. Willing to put in extra efforts.
• Strengths ability in Preparation paper, data analysis, negotiation skill.
• Deal with staffs who reluctant to follow timeline set.
• More inter‑department interaction to enhance communication and smoothen operation.
• Ensure and responsible all documents are maintained detailed oriented.
• Proofread and translate documents.
• Attending meetings and managing meeting minutes.
• Assisting GM in following up departmental tasks.
• Ad‑hoc functions and any other related duties as assigned by GM from time to time.
• Coordinate travel arrangements arrange travel itineraries, hotel bookings.
• Coordinate executive communications, including all written and verbal correspondence and interfacing with both internal and external parties as well as electronic communication (e‑mail) to oversee/assist in projects.

Job Requirements

• Primary Language: Mandarin (Required to Liaise with China HQ) Required spoken and written language(s): Mandarin, English, Bahasa Malaysia.
• Candidate must possess at least Diploma or higher qualification in Business Studies, Administration, Management, Secretarial or equivalent.
• At least 2 to 3 year(s) of working experience in the related field is preferable / added advantage.
• Able to work independently with minimum supervision, self-driven and possess strong work ethics.
• MS Excel (intermediate level and above).
• Experience and familiarity with the Companies Act 2016 will be an added advantage.
• Young, dynamic and willing to learn.
• Meticulous, able to multi‑task, good team player and has strong interpersonal skills.