Personal Assistant

Aon; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading global professional services firm in Kuala Lumpur is looking for a Personal Assistant to support the Country Leader. Responsibilities include managing schedules, coordinating travel, and handling confidential information. Ideal candidates will possess a degree in Business Administration and have over 5 years of relevant experience. The firm promotes an inclusive workplace and offers comprehensive benefits, including Global Wellbeing Days and opportunities for professional growth.

Benefits

Comprehensive benefits package

Global Wellbeing Days

Opportunities for professional growth

Qualifications

• Minimum of 5 years relevant experience as a Personal Assistant or in a similar administrative role.

Responsibilities

• Provide full secretarial and administrative support to the Country Leader.
• Manage the Country Leader’s calendar, scheduling meetings and appointments.
• Arrange domestic and international travel for the Country Leader.
• Coordinate business travel arrangements for other employees.
• Handle confidential information with discretion.

Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Excellent organizational and time-management skills

Strong interpersonal and communication skills

Good command of English, spoken and written

Ability to handle sensitive and confidential information

Proactive and resourceful

Ability to manage multiple priorities under pressure

Education

Degree in Business Administration, Secretarial Studies, or related field

Job description

Overview

Personal Assistant

We\'re hiring! We are looking for a Personal Assistant to the Country Leader to join our team in Kuala Lumpur, Malaysia.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.

As an organization, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Provide full secretarial and administrative support to the Country Leader, ensuring smooth day-to-day operations.
• Manage the Country Leader’s calendar, including scheduling and coordinating internal and external meetings and appointments.
• Arrange domestic and international travel for the Country Leader, including flights, accommodation, visas, transport, and itineraries.
• Coordinate business travel arrangements for other employees as required, ensuring compliance with company\’s travel policies.
• Organize business meetings, townhalls, external visits, and other internal events (venue booking, invitations, materials, minutes, follow-up actions).
• Handle confidential information with discretion.
• Liaise professionally with internal stakeholders and external parties (clients, partners, vendors, government agencies, etc.) on behalf of the Country Leader.
• Perform other ad hoc administrative duties as assigned by the Country Leader.

Education & Experience

• Degree in Business Administration, Secretarial Studies, or a related field.
• Minimum of 5 years’ relevant experience as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably in a corporate environment.

Skills & Competencies

• Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good command of English, both written and spoken; additional languages are an advantage.
• Excellent organizational and time-management skills with strong attention to detail.
• Strong interpersonal and communication skills, with a pleasant and professional demeanour.
• High level of integrity and ability to handle sensitive and confidential information.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Able to manage multiple priorities and work effectively under pressure.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two “Global Wellbeing Days” each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.

Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status.

We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at [e-mail] or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.