Personal Assistant

GSKL Property Holding Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 55,000; Full time

Job summary

A property management company in Kuala Lumpur is seeking a full-time Personal Assistant to support the director. This role involves providing executive-level administrative support, handling correspondence, and organizing files. The ideal candidate will have at least 1 year of experience as a Personal Assistant, strong organizational skills, and proficiency in Microsoft Office. Competitive salary and benefits package offered in a supportive work environment.

Benefits

Competitive salary

Generous benefits package

Opportunities for career development

Qualifications

• Minimum 1 year of experience as a Personal Assistant or Executive Assistant.
• Ability to interact with people at all levels of the organization.
• Capacity to prioritize tasks and work under pressure.

Responsibilities

• Provide comprehensive executive-level administrative support.
• Organize and maintain electronic and physical files.
• Draft and proofread reports and official communications.

Skills

Excellent communication and interpersonal skills

Strong organisational and time management skills

Proficient in Microsoft Office suite

Exceptional attention to detail

Ability to work independently

Job description

This full-time Personal Assistant role with GSKL Property Holding Sdn Bhd offers an excellent opportunity to support the company's director in Kuala Lumpur City Centre, Kuala Lumpur. As a key member of the Administration & Office Support team, you will play a crucial role in ensuring the smooth running of day-to-day operations and providing high-level administrative and organisational assistance.

What you'll be doing

1. Providing comprehensive executive-level administrative support, including manage and maintain the director’s calendar, schedule meetings and appointments coordination, and travel arrangements.
2. Prepare meeting agendas, take minutes, and follow up on action items.
3. Organize and maintain electronic and physical files, documents, and confidential information to ensure information is readily accessible.
4. Handle correspondence (emails, letters, phone calls) on behalf of the director.
5. Draft and proofread reports, presentations, business documents and official communications.
6. Plan and coordinate events and travel itineraries, including flights, accommodations, and transport.
7. Prepare travel claims and expense reports.
8. Assist with research, data collection, and preparation of reports or proposals.
9. Assist in office management tasks if needed (e.g. ordering supplies, coordinating with HR/Admin).

Ethics

1. Providing a high level of discretion and confidentiality of sensitive business information and director's personal matters.
2. Represent the director in a professional and courteous manner.

What we're looking for

• Minimum 1 year of experience as a Personal Assistant or Executive Assistant in a fast-paced, professional environment.
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation.
• Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure.
• Proficient in Microsoft Office suite, including advanced skills in Word, Excel, and PowerPoint.
• Exceptional attention to detail and a commitment to providing a high standard of administrative support.
• Flexible, proactive, and able to work independently with minimal supervision.

What we offer

GSKL Property Holding Sdn Bhd is a dynamic and forward-thinking company that values its employees. We offer a competitive salary, generous benefits package, and opportunities for career development. Our company culture promotes a healthy work-life balance, and we are committed to supporting the wellbeing of our team.

About us

GSKL Property Holding Sdn Bhd is a leading property investment and management company based in Kuala Lumpur, Malaysia. With a diverse portfolio of commercial and residential properties, we are committed to delivering exceptional value to our clients and creating sustainable communities. Our success is driven by our talented and dedicated team, who share our vision of excellence and innovation.

If you are an experienced Personal Assistant who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.