Personal Assistant

ASIA INFRASTRUCTURE SOLUTIONS SDN. BHD.; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A professional engineering consultancy firm in Kuala Lumpur is seeking a highly organized Personal Assistant to the Regional Managing Director. This role requires discretion and strong organizational skills to manage schedules, executive matters, and communications effectively. Candidates should have a degree in Business Administration or related fields, and a minimum of 5 years of relevant experience. This position offers career advancement opportunities in a supportive work environment.

Benefits

Career advancement opportunities

Professional growth opportunities

Qualifications

• Minimum 5 years’ experience as a Personal Assistant or Executive Assistant to senior management.
• Prior experience in a professional services, engineering, construction, or consultancy environment is an advantage.
• High level of professionalism, discretion, and reliability.

Responsibilities

• Manage the calendar, meetings, travel arrangements, and daily priorities.
• Support liaison between RMD and internal/external stakeholders.
• Prepare, review, and manage executive correspondence, reports, presentations, and briefing materials.

Skills

Organizational skills

Discretion

Communication skills

Time-management skills

Education

Diploma or Bachelor’s Degree in Business Administration, Management, Engineering or a related discipline

Tools

Microsoft Office

Job description

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We are seeking a highly organized and professional Personal Assistant to the Regional Managing Director (RMD) to join Asia Infrastructure Solutions Sdn Bhd. The role requires discretion, strong organizational skills, and the ability to manage confidential information while coordinating communications, schedules, and executive matters in a professional engineering consultancy environment.

What you'll be doing

• Manage the calendar, meetings, travel arrangements, and daily priorities.
• Support liaison between RMD and internal/external stakeholders, including clients, consultants, authorities, and advisors.
• Prepare, review, and manage executive correspondence, reports, presentations, and briefing materials.
• Screen emails and requests, exercising sound judgment and confidentiality.
• Coordinate management, and executive meetings, including agendas, minutes, and follow-up actions.
• Maintain orderly executive records and confidential documents.
• Provide general executive office administration and support as directed.
• Support in bidding process as required.

What we're looking for

• Diploma or Bachelor’s Degree in Business Administration, Management, Engineering or a related discipline.
• Minimum 5 years’ experience as a Personal Assistant or Executive Assistant to senior management.
• Prior experience in a professional services, engineering, construction, or consultancy environment is an advantage.
• Strong communication, organisational, and time-management skills.
• High level of professionalism, discretion, and reliability.
• Strong oral and written communication skills.

What we offer

At Asia Infrastructure Solutions Sdn Bhd, we are committed to providing our employees with a supportive and respectful work environment. We offer avenues for career advancement and also comprehensive opportunities for professional growth.

About us

Asia Infrastructure Solutions Sdn Bhd is a leader in delivering sustainable design, engineering, project and programme management, cost management, business advisory and consultancy solutions in the infrastructure, building and environmental sectors. With a strong focus on innovation and sustainability, we are dedicated to driving progress and transforming communities across Asia.

If you are a highly motivated Personal Assistant and are keen to contribute to our company’s continued success, we encourage you to apply for this exciting opportunity.

Kindly click “Quick Apply” if you are ready to join us today!

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?

Asia Infrastructure Solutions is a leader in delivering sustainable design, engineering, project & programme management, cost management, business advisory and consultancy solutions for the infrastructure, buildings and environmental markets. Asia Infrastructure Solutions has a strong and diversified team of project managers, construction managers, programme managers, cost managers, sustainability consultants and various disciplines of engineering professionals with a long track record in the infrastructure, building and environmental markets delivering the future for the built and natural environment.