Personal Assistant

Asian Secrets; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A lifestyle concept store in Malaysia is seeking an experienced Administrative Assistant to support daily office operations and management. Key responsibilities include performing clerical duties, scheduling meetings, and providing driving assistance to Directors. The ideal candidate must have a Diploma in Business Administration, 2–3 years of relevant experience, and proficiency in Microsoft Office. Strong communication skills in English and Bahasa Malaysia are necessary, and having a clean Malaysian driving licence is an advantage.

Qualifications

• At least 2–3 years of relevant working experience in administrative or executive support roles.
• Possess a valid Malaysian driving licence with a clean driving record.
• Experience in providing driving support to management or directors is an advantage.

Responsibilities

• Perform general administrative and clerical duties, including filing and data entry.
• Assist in daily office operations, scheduling, and coordination of meetings.
• Handle office errands such as deliveries and document dispatch.

Skills

Organizational skills

Multitasking

Attention to detail

Good communication skills (English, Bahasa Malaysia)

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

About the Company

Asian Secrets Sdn Bhd was a multifaceted lifestyle concept store based in Malaysia, dedicated to showcasing the rich tapestry of Asian Culture and traditions. Founded on the philosophy of preserving heritage while embracing modern living, we bring back centuries' old artistic interior deco items and herbal remedies, a diverse assortment of eco-friendly products along with rare and precious fine food & beverages and indulgences. Currently, Asian Secrets is focused on sharing the amazingness of Kopi Luwak and Porcupine Bezoars.

Job Requirements

• Perform general administrative and clerical duties, including filing, record keeping, document preparation, and data entry.
• Assist in daily office operations, scheduling, and coordination of meetings or errands.
• Support management and Directors in handling correspondence, travel arrangements, and logistics.
• Handle office errands such as deliveries, document dispatch, and basic procurement tasks.
• Provide driving support to Directors when required for meetings, appointments, or company events.
• Ensure the company vehicle is clean, well-maintained, and sent for scheduled servicing.
• Maintain confidentiality and professionalism in all assigned tasks.
• Perform any other administrative or operational duties as assigned by the Directors or management.

Qualifications

• Diploma in Business Administration, Management, or related field.
• At least 2–3 years of relevant working experience in administrative or executive support roles.
• Experience in providing driving support to management or directors will be an added advantage.
• Possess a valid Malaysian driving licence with a clean driving record.
• Strong organizational and multitasking skills, with excellent attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable handling administrative systems.
• Responsible, reliable, and able to maintain confidentiality at all times.
• Independent, punctual, and adaptable to changing priorities.
• Good communication skills in English and Bahasa Malaysia (Mandarin is an advantage).
• Professional appearance, polite, and positive working attitude.
• Able to work flexible hours, including weekends or public holidays, when required.

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