Personal Assistant

Focal Consulting; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A consulting firm in Malaysia seeks a professional to provide executive and administrative support to the Director. Responsibilities include calendar management, meeting coordination, and maintaining organized office operations. The ideal candidate holds a graduate degree in Business Administration, has 1-2 years of progressive experience, and demonstrates strong communication and decision-making skills. Benefits include a monthly KPI incentive, 13th Month Bonus, and a rental subsidy.

Benefits

Monthly KPI Incentive

Yearly performance bonus

Monthly Transport Allowance

Monthly Rental Subsidy

Qualifications

• Minimum 1-2 years of experience in Personal Assistant or strategic support roles.
• Professional and polished communicator.
• Demonstrates agility, urgency, and resilience.

Responsibilities

• Provide dedicated support to the Director, including calendar management and meeting coordination.
• Support administrative operations to maintain an organized work environment.
• Assist in preparing and compiling management reports and documentation.

Skills

Professional communication

Proactive thinking

Detail-oriented

Decision-making

Team collaboration

Education

Graduate degree in Business Administration or related field

Job description

Key Responsibilities

Executive & Administrative Support

• Provide dedicated support to the Director, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and manage correspondence, reports, presentations, and confidential documents.
• Act as the key point of contact between the Director, senior management, and internal / external stakeholders to ensure effective communication and timely follow up.

Administrative Coordination

• Support the smooth day to day administrative operations of the office to maintain a professional and organized working environment.
• Coordinate vendor communications, office procurement, and supplies as required.
• Assist in monitoring administrative expenses and documentation to ensure accuracy and compliance.

Reporting & Documentation

• Assist in preparing and compiling management reports and other administrative documentation for the Director.
• Maintain proper filing systems, records, and document control in accordance with company policies.
• Ensure timely circulation of internal communications, notices, and management instructions.

Meeting & Stakeholder Support

• Coordinate meetings, prepare agendas, record minutes, and track action items for follow up.
• Facilitate internal collaboration across teams and departments to support smooth office operations.
• Liaise with external parties as required to support the Director's functions and organizational requirements.

Compliance & Governance Support

• Support adherence to internal policies, procedures, and corporate governance standards.
• Assist in audits, inspections, and management reviews by providing required documentation and coordination.

Liaison

• Communicate with clients, colleagues, and other professionals to facilitate desired outcomes.

Continuous Improvement

• Stay updated on internal procedures, and regulatory requirements, to ensure accurate, efficient, and compliant operational support.

Teamwork & Collaboration

• Work well with team members and other departments to ensure smooth communication.

Qualifications

• Holds a graduate degree in Business Administration or a related field.
• A minimum of 1-2 years of progressive experience, ideally including Personal Assistant or similar strategic support roles.
• A professional and polished communicator.
• Demonstrates ambition, agility, urgency, and resilience.
• Highly proactive, detail-oriented and a strategic thinker.
• Confident decision-maker who communicates with empathy and assertiveness to ensure strong support outcomes.

Benefits

• Monthly KPI Incentive + Yearly performance bonus.
• 13th Month Bonus + Monthly Transport Allowance.
• Monthly Rental Subsidy.