Payroll Executive

MM Century; Sungai Buloh; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A leading company in payroll management is seeking a Payroll Executive in Malaysia, specifically in Selangor, Sungai Buloh. You will manage payroll processing, ensuring compliance with local labor laws and maintaining quality control over documentation. Ideal candidates should possess a diploma or degree in a related field, along with 1-3 years of Malaysian payroll experience. The position offers flexible work arrangements, and opportunities to contribute to sustainability efforts are encouraged.

Benefits

Collaborative and innovative workspace

Flexibility and growth opportunities

Hybrid work setup

Qualifications

• Minimum 1–3 years of payroll experience in Malaysia.
• Strong knowledge of Malaysian payroll regulations and statutory contributions.
• Ability to handle confidential information with discretion.

Responsibilities

• Process payroll accurately and on time for all employees each month.
• Prepare and submit monthly and yearly statutory reports and payments.
• Coordinate with HR on new hires, resignations, salary changes, and confirmations.

Skills

Payroll Processing

Payroll Systems

Attention to Detail

Human Resource Management

Document Management

Education

Diploma or Bachelor’s Degree in Accounting, Finance, Human Resources, or related field

Tools

Microsoft Excel

Job description

This job is about managing payroll and ensuring everyone gets paid correctly and on time. You might like this job because it connects you with Finance and HR while keeping everything compliant with Malaysian laws.

RM 3000 - RM 4000

The Payroll Executive is responsible for the accurate and timely processing of payroll, statutory contributions, and payroll-related reporting. This role ensures compliance with Malaysian labour laws while serving as a key administrative link between Finance, HR, and other departments to maintain seamless organisational documentation.

Job Requirements

Key Responsibilities (Payroll)

• Process payroll accurately and on time for all employees each month.
• Calculate salaries, overtime, allowances, bonuses, deductions, and unpaid leave.
• Ensure compliance with Malaysian statutory requirements, including EPF, SOCSO, EIS, PCB, and HRDF.
• Prepare and submit monthly and yearly statutory reports and payments.
• Maintain accurate payroll records and employee data confidentiality.
• Handle payroll queries from employees professionally and promptly.
• Coordinate with HR on new hires, resignations, salary changes, and confirmations.
• Prepare payroll-related journals and reports for Finance.
• Support annual audit requirements and payroll reconciliations.
• Stay updated on changes to labour laws, tax regulations, and statutory contributions.

Key Responsibilities (Administrative)

• Oversee the central repository of company-wide documentation, ensuring that records bridging Finance, HR, and Operations are systematically organised and easily retrievable.
• Maintain quality control over corporate records, ensuring all documentation aligns with established organisational standards and ISO-certified workflows.
• Coordinate inter-departmental data flow, acting as the primary point of contact for information sharing between departments to ensure data consistency.
• Manage the lifecycle of Personnel Files (P-files) and corporate archives, ensuring secure storage and regular updates of all sensitive employee and company documents.
• Support general corporate administration, including the drafting of official letters, internal announcements, and reports required for management review.

Requirement & Qualification

• Diploma or Bachelor’s Degree in Accounting, Finance, Human Resources, or related field.
• Minimum 1–3 years of payroll experience in Malaysia.
• Strong knowledge of Malaysian payroll regulations and statutory contributions.
• Experience using payroll systems and Microsoft Excel.
• Close attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong organisational and time management skills.

Skills

Payroll Processing

Payroll Systems

Payroll Administration

Human Resources Information System (HRIS)

Document Management

Document Control

Finance

Human Resource Management

Expense Reports

Technical Documentation

Company Benefits

Collaborative and Innovative Workspace

Join a team where your ideas are valued, and collaboration sparks innovation.

Drive Sustainability with Purpose

Be part of a mission-driven organization making a real impact on sustainability and ESG goals.

Flexibility and Growth Opportunities

Enjoy flexible work arrangements and ample opportunities to develop your career.

Hybrid Work Setup

Benefit from hybrid work opportunities, with a primary base in Penang or Klang Valley and occasional travel.