Payroll Administrative Executive

Chubb; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A multinational insurance company is looking for a Payroll Administrative Executive in Kuala Lumpur to support payroll operations across APAC. The ideal candidate should have a bachelor’s degree and 1-2 years of experience in payroll administration, familiar with Southeast Asian statutory requirements. Strong organizational skills and good communication in English are essential for maintaining accurate employee payroll records and ensuring compliance with local regulations.

Qualifications

• 1-2+ years of experience in payroll administration or HR operations.
• Familiarity with statutory requirements in Southeast Asia.
• Ability to handle confidential information with integrity.

Responsibilities

• Record accurate employee details in government portals.
• Maintain up-to-date employee payroll records.
• Prepare and submit statutory reports as required.
• Liaise with HR and Finance for payroll documentation.

Skills

Strong organizational skills

Attention to detail

Proficient in MS Office

Good communication skills in English

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

Payroll or HR system

Job description

Role Purpose:

• The Payroll Administrative Executive will support payroll operations across APAC by managing employee records, handling statutory submissions, and ensuring compliance with local regulations. This role does not involve payroll processing but focuses on administrative tasks to support the payroll function.

Responsibilities:

• Record accurate employee details in government portals and ensure timely updates for all statutory requirements (e.g., social security, tax, provident fund) across Southeast Asia.
• Maintain accurate and up-to-date employee payroll records, including personal data, statutory documents, and benefits information.
• Prepare, submit, and file statutory reports and documentation as required by local authorities in each country.
• Liaise with HR, Finance, and external vendors to gather and verify payroll-related documentation.
• Respond to employee queries related to payslips, ESS login, government submissions, and payroll items.
• Support audit and ensure all payroll administrative activities comply with internal controls and company policies.
• Monitor changes in local payroll-related legislation and update processes accordingly.
• Assist with payroll system data entry, testing, and documentation as needed.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 1-2+ years of experience in payroll administration or HR operations, preferably in a regional or multi-country environment.
• Familiarity with any country statutory requirements and government portals in Southeast Asia (e.g., Singapore, Malaysia, Indonesia, Thailand, Philippines, Vietnam).
• Strong organizational skills and attention to detail.
• Proficient in MS Office.
• Ability to handle confidential information with integrity.
• Good communication skills in English; knowledge of additional Southeast Asian languages is a plus.
• Experience supporting payroll or HR administration in a multinational company.
• Experience in handling any payroll or HR system.
• Knowledge of expatriate statutory requirements.
• Professional certification in HR or payroll administration is an advantage.