Operations Support Executive

ETC CLEANING SERVICES SDN. BHD.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A cleaning service company in Kuala Lumpur is seeking an Operations Support Executive to provide crucial administrative support across various sites. In this role, you will manage clerical tasks for the Operations Department, compile operation reports, and assist the QHSE department with data coordination. Ideal candidates will have experience in operations support, a keen eye for detail, and proficiency in necessary software tools. The position offers opportunities for growth and supporting the management team directly.

Qualifications

• Experience in providing clerical support within operations.
• Ability to compile and prepare operational reports and documentation.
• Fluency in relevant languages as required.

Responsibilities

• Manage clerical support for the Operations Department.
• Compile and update operational reports and data.
• Prepare minutes of meetings and assist in QHSE reporting.

Job description

We are looking for an Operations Support Executive to manage administrative support activities across all sites, coordinate with field operation teams, and provide support to the Managing Director and QHSE departments.

Core Job Responsibilities

• Provide clerical support to Operations Department:
  • Compile and update CWO, IWO, Site Manpower, Zone List and other operations reports
  • Compile submission of stock and uniform requirements, utility bills and reports, hostel bills and matters, claims, petrol receipts and vehicle usage logs and JCRs for Admin Dept processing
  • Verify and compile DO and Invoices
  • Prepare and compile Purchase Requests for Operations Team
  • Prepare and compile required Operational Reports
  • Compile monthly attendance of workers and handover signed copy to Payroll Department as per the timeline
  • Request and compile Vendor Service Cards on a monthly basis, and handover signed copies to Finance Department as per established timeline
  • Prepare minutes of meetings as required
  • Update operations folder
  • Provide report and analysis (operations related)
• Provide support to QHSE Department:
  • Compile data and prepare related reports
  • Assist QHSE in coordinating with Operations Team
• Any other ad‑hoc assignments from time to time as assigned by Management.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as an Operations Support Executive?
• Which of the following languages are you fluent in?
• Are you willing to undergo a pre-employment background check?
• How much notice are you required to give your current employer?
• Which of the following Microsoft Office products are you experienced with?

Location: Kuala Lumpur City Centre, Kuala Lumpur, MY