Officer Office Management

Sunway Malls; Subang Jaya; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading retail management company in Malaysia seeks an individual for office administration tasks, including managing office supplies and staff accommodations. The ideal candidate should have 2–3 years of experience in logistics or a related field, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include inventory monitoring, utility management, and ensuring operational efficiency. This role requires effective communication with internal staff and external authorities, along with the ability to handle sensitive information responsibly.

Qualifications

• Minimum 2–3 years of experience in office administration or logistics.
• Valid motorcycle license and access to a motorbike is an advantage.
• Hands-on experience in dispatch and office operations is highly advantageous.
• Experience managing rental and maintenance matters for staff accommodations preferred.
• Ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Maintain and monitor office supplies inventory.
• Conduct regular stock audits and place orders as needed.
• Coordinate staff accommodation assignments and manage concerns.
• Monitor utility bills for staff accommodations and ensure timely payments.
• Prepare courier documents and track deliveries.
• Support the renewal of office licenses and assist with documentation.
• Provide support for daily office operations and safety checks.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Problem-solving approach

Attention to detail

Job description

Job Description

Office Supplies and Consumables Inventory Management

• Maintain and monitor office supplies inventory, ensuring timely replenishment
• Conduct regular stock audits and place orders as needed to maintain inventory levels.

Staff Accommodation and Utility Management (Sunway Villa)

• Coordinate staff accommodation assignments and manage any accommodation-related concerns.
• Monitor and manage utility bills for staff accommodations, ensuring timely payments and avoiding service interruptions.

Courier/Postage Management

• Prepare courier documents and postage forms accurately.
• Track deliveries and follow up on delayed, missing, or returned items.
• Manage office mail and courier services, including preparation of postage documents and correspondence with Pos Malaysia.

Office License Renewal Support

• Support the renewal of office licenses, maintaining reminders for upcoming renewals and assisting with necessary documentation.
• Liaison with relevant Authorities for licensing matter

Office Facility Support

• Provide hands-on support for daily office operations, facilities upkeep, safety checks, and meeting room readiness.
• Maintain records for inventory, assets, maintenance logs, facility expenses, and related documentation.
• Support departmental reporting, administrative duties, and ad hoc operational tasks.

Job Requirement

1. Minimum 2–3 years of experience in office administration, logistics, or a related role
2. A valid motorcycle license and access to a motorbike are an advantage, as the role includes support on liaise with relevant authorities for submission
3. Hands-on experience in dispatch and office operations is highly advantageous
4. Candidates with experience in managing rental and maintenance matters for staff accommodations are preferred
5. Strong organizational skills, with the ability to manage multiple tasks and meet deadlines
6. Good communication skills, both written and verbal, with the ability to liaise effectively with internal staff and external authorities
7. Proficient in basic MS Office applications (Word, Excel, PowerPoint, Outlook)
8. Attention to detail with a proactive approach to problem-solving
9. Ability to maintain confidentiality and handle sensitive information appropriately