Office Manager

ECO Group of Companies; Puchong; On-site; MYR 80,000 - 110,000; Full time

Job summary

A leading company in Puchong is seeking an experienced Administration Manager to oversee administrative operations, warehouse and inventory management, and ensure compliance with safety standards. The ideal candidate should have a diploma or degree in a relevant field and 5–8 years of leadership experience. Responsibilities include managing office operations, supervising teams, and ensuring procedural compliance. This hands-on role requires strong planning and communication skills in a fast-paced environment.

Qualifications

• Minimum 5–8 years of relevant working experience.
• Proven experience in leading teams and enforcing operational standards.
• Strong process thinking to design and improve workflows.

Responsibilities

• Lead and manage daily administrative and office operations across the Group.
• Oversee warehouse and inventory management, including stock control.
• Manage procurement activities, including vendors and negotiations.

Skills

Leadership

Communication

Planning

Process Improvement

Education

Diploma or Degree in Administration, Operations, Logistics, or related fields

Job description

ECO Group of Companies – Puchong New Village

We are seeking an experienced and results-driven Administration Manager to lead and oversee the Group’s administrative operations, warehouse and inventory management, facilities, SOP compliance, and safety standards.

This is a hands‑on leadership role suited for an accountable leader who takes ownership of outcomes and delivers results in a fast‑moving operational environment.

Key Responsibilities

• Lead and manage daily administrative and office operations across the Group.
• Supervise and monitor administrative, warehouse, maintenance, and outsourced service teams.
• Oversee warehouse and inventory management, including stock control, movements, documentation, and periodic stock takes.
• Manage office facilities, company properties, vehicles, equipment, and maintenance arrangements.
• Handle procurement activities, including vendors, quotations, negotiations, budgets, licenses, insurance, and renewals.
• Develop, implement, review, and enforce administrative, warehouse, and inventory SOPs.
• Ensure compliance with safety requirements, working with internal safety teams and relevant authorities.
• Prepare management reports on costs, vendors, inventory status, risks, and operational efficiency.
• Coordinate office upgrading, renovation, and space planning, ensuring cost control and minimal operational disruption.
• Take full ownership and accountability for assigned operations and ensure timely execution, including during peak periods.
• Provide leadership support beyond standard office hours when operationally required.

Requirements

• Diploma or Degree in Administration, Operations, Logistics, Facilities Management, or related fields.
• Minimum 5–8 years of relevant working experience.
• Proven experience in leading teams and enforcing operational standards.
• Strong planning and leadership capabilities, with the ability to manage multiple priorities.
• Strong process thinking, with the ability to design, improve, and enforce structured workflows and SOPs.
• Hands‑on, accountable, and able to work independently with minimal supervision.
• Good communication and coordination skills with internal teams, vendors, and management.
• Comfortable working in a demanding operational environment with clear accountability for outcomes.