Office Manager

SupportFinity™; Petaling Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

A leading digital financial platform is looking for an Office Manager to support its CEO and ensure smooth day-to-day operations. The ideal candidate will have over 3 years of experience in office administration, excellent organizational skills, and proficient communication abilities. You will manage correspondence, coordinate office tasks, and anticipate the needs of senior management, playing a crucial role in a high-performing team in Petaling Jaya.

Benefits

Fast-tracked career growth

Above-market compensation

Collaborative environment

Qualifications

• Minimum of 3 years of experience in office administration or executive support.
• Strong ability to manage multiple priorities effectively.
• Proactive self-starter with an independent work ethic.

Responsibilities

• Manage correspondence and elevate urgent matters promptly.
• Maintain organized documents and assist with office operations.
• Schedule meetings and manage priorities for senior management.

Skills

Office administration experience

Organizational skills

Written communication

Verbal communication

Microsoft Office Suite proficiency

Confidentiality management

Job description

BJAK is building Southeast Asia’s leading digital financial platform. We move fast, aim for excellence, and value precision in everything we do. We’re looking for an organized, proactive, and detail-oriented Office Manager to support our CEO’s office and help keep day-to-day operations running smoothly. You’ll be a trusted partner to our leadership and play a key role in keeping things on track.

Key Responsibilities

Manage Correspondence

• Review incoming letters, documents, and communications daily.
• Identify urgent matters and elevate them promptly to the relevant leader.

Office Coordination

• Keep documents organized and easily accessible, while maintaining confidentiality.
• Maintain smooth office operations and support administrative processes.

Leadership Support

• Schedule meetings, appointments, and travel for senior management.
• Anticipate needs and help leaders manage priorities efficiently.

Communication Gatekeeper

• Be the first point of contact for internal and external stakeholders.
• Ensure timely, professional, and accurate responses.

Operational Support

• Track deadlines, follow-ups, and action items.
• Flag potential issues proactively to ensure tasks are completed on time.

Administrative Tasks

• Draft memos, reports, and internal communications.
• Manage office supplies and liaise with vendors to keep operations seamless.

Project Assistance

• Support special projects and initiatives, providing administrative input where needed.

Qualifications & Skills

• 3 years and above of experience in office administration or executive support, ideally in fast-paced corporate or startup environments.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Confident written and verbal communication skills; comfortable interacting with senior leadership.
• Proficient in Microsoft Office Suite and office management tools.
• Highly discreet and able to handle confidential information responsibly.
• Self-starter with a proactive mindset; able to anticipate needs and work independently.

Preferred Attributes

• Experience supporting senior management or working in a CEO office environment.
• Strong problem-solving skills and ownership mindset.
• Ability to act as a trusted liaison between leadership, staff, and external stakeholders.

Why Join Us

• Fast-tracked career growth and exposure at a leading SEA tech company.
• Above-market compensation.
• Flat, collaborative environment that values clarity, speed, and ownership.

Our Team & Culture

We’re lean, high-performing, and output-focused. Titles matter less than results, ownership, and integrity. We value entrepreneurial thinking, speed, and execution. If you’re driven to make an impact, thrive in ambiguity, and enjoy shaping the future of a high-growth company, this is the place for you.

Job code

EX-786B7406

Job type

Full-time

Location

Petaling Jaya

Advanced (5-10 yrs)

About the company

BJAK

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