Office Assistant

Coherent Corp.; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A global leader in advanced materials is seeking an administrative professional to support NPI Engineering Directors in Ipoh, Malaysia. Responsibilities include handling procurement activities and supporting project communication. The ideal candidate holds a diploma in administration, has 3-5 years of experience, and possesses strong skills in Microsoft Word and Excel. A background in negotiation and organizational skills will be essential, with Mandarin speaking seen as an advantage. This role is 100% onsite and offers a chance to be part of a vibrant team focused on innovation and excellence.

Qualifications

• 3-5 years related working experience.
• Candidates without appropriate experience may be accepted subject to job nature.
• Resourceful and able to perform additional duties as needed.

Responsibilities

• Provide administrative support to NPI Engineering Directors.
• Handle procurement activities for engineering equipment.
• Support the coordination of events arranged by Engineering Directors.
• Assist in communication for engineering projects as needed.

Skills

Proficiency in Microsoft Word

Proficiency in Excel

Strong communication skills

Analytical skills

Negotiation skill

Organizational skills

Mandarin speaking

Education

Diploma in Administration-related field

Job description

Job Responsibilities

• Provide administrative support to NPI Engineering Directors.
• Handle procurement activities, including raising Purchase Requisitions (PR) for engineering equipment, tools, and related purchases.
• Manage stationery supplies for the department.
• Support coordination and organization of events arranged by the Engineering Directors.
• Assist in communication and coordination for engineering projects as needed.
• Perform additional duties such as document management, meeting coordination, and basic IT/equipment support on an as‑needed basis.
• Prioritize and raise Purchase Requisitions for engineering activities based on project needs and urgency.
• Decide on vendors for stationery supplies based on cost‑effectiveness and quality.

Job Requirements

• Diploma in any Administration‑related field or equivalent.
• 3‑5 years related working experience.
• Candidates without appropriate experience may be accepted by the hiring manager subject to job nature, availability of buddy, duration of learning, etc.
• Proficiency in Microsoft Word & Excel.
• Strong oral and written communication skills, interpersonal skills and analytical skills.
• Organizational skills, strong communication and interpersonal skills; analytical skills; resourceful; negotiation skill.
• Mandarin speaking is an advantage.

Working Conditions

• This role is 100% onsite.

Culture Commitment

• I – Integrity – Create an Environment of Trust.
• C – Collaboration – Innovate Through the Sharing of Ideas.
• A – Accountability – Own the Process and the Outcome.
• R – Respect – Recognize the Value in Everyone.
• E – Enthusiasm – Find a Sense of Purpose in Work.

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard‑work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

About The Team

Coherent Malaysia (formerly known as II‑VI Incorporated) began operations in 2001 through the incorporation of Finisar Malaysia with 300 headcounts, now employs over 3000 employees. Ipoh’s assembly and test site for optical components, transceivers, and wavelength management equipment, remains committed to the expansion of Coherent Corporation, accelerated by the growth of next generation products to meet the increasing demands for network bandwidth and data storage.

Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard‑work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!