Manager / Assistant Manager - Property Management & Investment

Pristana Property Group; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A property management company in Selangor is looking for a Manager / Assistant Manager to oversee investment properties, ensuring maintenance and compliance while maximizing returns. You will be responsible for managing tenancy agreements, coordinating with tenants and stakeholders, planning maintenance, and preparing reports for management. Ideal candidates possess relevant qualifications and strong interpersonal, negotiation, and analytical skills, with proficiency in Microsoft Excel and PowerPoint.

Qualifications

• Possess any Professional certificate, Diploma or Degree in relevant field.
• Experience in Property Development & Liaison with Authorities will be an advantage.
• Energetic and dynamic.
• Able to meet tight deadlines and work independently.

Responsibilities

• Manage tenancy agreements and conduct inspections.
• Act as the liaison for tenants and stakeholders.
• Oversee repairs and maintenance work.
• Establish and monitor compliance with policies and procedures.
• Prepare and submit timely reports to management.

Skills

Interpersonal skills

Negotiation skills

Time management

Analytical skills

Microsoft Excel

Microsoft PowerPoint

Education

Professional certificate, Diploma or Degree in relevant field

Job description

Manager / Assistant Manager - Property Management & Investment

In charge of the group’s investment lands, completed factories and shop lots, ensuring they are well-maintained, compliant, and generating optimal returns.

You will act as the key liaison between tenants, contractors, internal departments, and external authorities to deliver a seamless and professional property management experience

Key Responsibilities

• Tenancy Agreement management
  • Preparation of new tenancy agreement and renewal letters
  • Conduct move-in and move-out inspection and preparation of handover related documentation for signature by tenant and landlord
  • Alert the management three months before expiry of tenancy
• Tenant & Stakeholder Relations
  • In charge of written correspondences / documentation with tenant
  • Act as the main point of contact for tenants, addressing inquiries, concerns, and maintenance requests promptly and professionally.
  • Conduct monthly property inspections to ensure compliance with tenancy agreements, building rules, and safety standards.
  • Liaise and coordinate with various stakeholders (tenants, contractors, internal departments) to facilitate defect rectifications.
• Maintenance & Contractor Management
  • Proactively plan, schedule, and oversee all repairs, service, and preventative maintenance work.
  • Source, evaluate, and manage relationships with contractors and vendors, including obtaining and comparing quotations to ensure cost-effectiveness and quality.
  • Supervise and verify all work performed by contractors to ensure it meets agreed-upon standards, timelines, and budgets.
• Policies and Procedures
  • Establish, implement and update written policies, practices, procedures, SOPs, templates, checklists, etc.
  • Monitor to ensure compliance to approved policies and procedures
• Reporting
  • Prepare and submit clear, concise, and timely reports to Management, including weekly defect progress updates and monthly portfolio performance summaries (covering inspections, maintenance status, and tenancy issues).
  • Maintain accurate and up-to-date records for all properties, including tenancy agreements, inspection reports, contractor contracts, and compliance certificates.
  • Provide timely reports to the Management including any safety, personnel, process or maintenance issues that have occurred.
  • Manage the safekeeping of company information and documents.
  • Retain historical records by designing a filing and retrieval system and keeping past and current records.
• Perform any other duties as and when assigned by your superior

Requirements

• Possess any Professional certificate, Diploma or Degree in relevant field
• Experience in Property Development & Liaison with Authorities will be advantaged
• Energetics / dynamics
• Strong interpersonal skill and negotiation skills
• Good in time management, organising and strong in analytical skill
• Able to meet tight deadlines and work independently.
• Good in Microsoft software - excel and power point.